Our highly successful client in the construction industry is looking for detail oriented Payroll Administrators to join their expanding team!

Responsibilities:

• Process in-house bi-weekly payroll for 330 - 430 non-union hourly employees with a primary focus on AB and MB payroll and potential exposure to some or all the following environments (BC, ON, NL, NS & QC)
• Create required internal reports from the payroll system
• Create and maintain employee payroll records for all hourly employees
• In coordination with other payroll team members, review payroll data and payroll preview reports, and compare to supporting documentation to verify accuracy
• Remain up to date with CRA and ESA rules and regulations, standards, and work methods
• Reconcile payroll to ensure all payments are made as scheduled to relevant 3rd parties
• Respond to employee and government agency inquiries about payroll
• Assist in year-end processes such as T4s and various provincial WCB reporting
• Adhere to all policies and follow established procedures
• Participate in required meetings providing input and recommendations
• Assist Payroll & Benefits Manager in activities involving payroll and other projects as assigned
• Resolve payroll discrepancies by collecting and analyzing information using sound judgment and understanding of payroll processes
• Other duties include, but are not limited to looking for opportunities to improve efficiency and share payroll best practices with the payroll team

Qualification and Requirements:

• PCP (Payroll Compliance Practitioner) certification or working towards it
• Over 2 years of payroll and benefits administration experience
• Experience with Construction industry payroll an asset
• Intermediate/advanced Microsoft Office desktop application skills are required
• Experience with Avanti payroll software is an asset
• Possess excellent time management, interpersonal, and customer service skills
• Familiar with multi-provincial legislations
• Have creative and innovative thinking
• Be detail-oriented, highly organized, and highly adaptable
• Willing to develop and continue with payroll learning
• Good in problem-solving, possess sound judgment and trustworthy
• Able to maintain confidentiality with sensitive employee information
• Able to prioritize tasks, work under pressure and be a team player
• Able to work independently, be a self-starter, energetic, and a quick learner

Our highly successful client in the mining industry is looking for a Junior Accountant to join their growing team!

Responsibilities:
Assisting with monthly corporate close, including but not limited to:
• Managing AP automation approval workflows, batch processing and integrations
• Prepare daily wires and weekly EFT/cheque runs
• Perform monthly credit card reconciliations
• Collect interdepartmental monthly timesheets and prepare intercompany billing invoices
• Enter month end journal entries prepared by accounting team
• Respond to internal and external audit requests
• Preparing routine reconciliations
• Preparing select corporate journal entries
• Preparing select variance analyses
• Retaining and organizing monthly close support documentation

Qualifications:
• Bachelor’s degree in accounting or equivalent, progressing towards a Chartered Professional Accountant (CPA) designation
• Minimum 2 years of progressive accounting experience
• Knowledge of intermediate Microsoft Excel functions
• Excellent analytical and reconciliation abilities
• Ability to communicate effectively
• Excellent organizational and problem-solving skills, with ability to manage and prioritize competing demands
• Experience working effectively in a team-oriented, collaborative environment
• Strong work ethic combined with the desire to have fun
• An ideal candidate will be someone with experience in using Oracle EBS or Sage 300 and AP automation software

Our well respected client in the engineering industry is looking for a Project Accountant to join their team!

Responsibilities

• Assist Controller in monthly financial reporting packages for job cost and revenue allocation
• Support Controller with timely and accurate project reports
• Ensure assigned month end closing tasks are completed on time with accuracy
• Perform project billing, set up and maintain project/client profiles in the system, update billing terms and change orders’ tracking
• Ensure timely recording of all costs, revenues, and AR transactions in the system
• Responsible for project AP entries, cash applications and others
• Prepare invoices and supporting documents for Project Managers’ approval
• Prepare various project reports for Project Manages and clients
• Review and post timesheets for billing purposes

Requirements

• Possess strong accounting & sales tax knowledge and experience in full cycle of project accounting (time and materials).
• 3+ year project accounting experience; operational project experience or project controls experience
• Proficiency with accounting systems
• Experience with Deltek Vision system would be a strong asset
• Experience processing large amounts of data

Our highly valued client in the engineering industry is looking for an HR Generalist to join their expanding team!

Duties and Responsibilities

• Drive recruiting, maintain relationships with employment agencies, host/lead interview
• Prepare offer letters, and employment agreement packages including addendums
• Onboard new hires and prepare employment letter
• Develop/maintain HR policies including safety
• Answer employee inquires from time to time
• Host/lead employee annual review
• Develop employee retention program
• Prepare monthly HR report for management team, including headcount, employee review reminder
• Prepare termination and severance letters

Qualifications

• Bachelor’s Degree in Human Resources Management or related discipline or 5+ years’ experience in HR
• Expertise in HR policies and procedures
• Strong knowledge of hiring processes
• Understanding of HR best practices and current regulations
• Sound judgment and problem-solving skills
• Customer-focused attitude, with high level of professionalism and discretion
• Proficient in MS Office suite
• Excellent communication skills
• Good work ethics, a self-starter and organized
• Strong team player who takes initiative

Our highly valued client in the not-for-profit industry is looking for a motivated Finance Supervisor to join their team! 

Responsibilities:

• Administer agency agreements and international transactions
• Monthly field financial reporting is on time, accurate, and captured in records appropriately
• Analyze spending patterns and manage the field financial reporting
• Field financial reports sent are accurate and complete
• Spending patterns are analyzed and field financial compliance is monitored
• Field payroll is monitored for changes and discrepancies are reported to the appropriate Manager
• Agency Agreements with international partners are administered
• Monitor the overall financial activity
• Generate weekly, monthly and quarterly reports for Management
• Provide detailed analysis of revenues and expenses to Management
• Assist with budget projections and tracking throughout the fiscal year

Requirements:

• Have a deep, growing, intimate relationship with Jesus Christ and a genuine desire to see people’s lives transformed by Jesus
• Work well in a collaborative team setting
• Have excellent interpersonal and communication skills (written and oral)
• Highly organized, detail-oriented, able to track goals, details, and data
• Good time management skills and ability to meet competing deadlines
• Proficient in Microsoft programs (Word, Excel, and PowerPoint) as well as with the Google Suite (email, calendar, etc.)

Education and Experience

• Undergraduate degree in Accounting (preferable)
• 2-3 years’ experience in bookkeeping and/or degree/certificate/designation in this field
• Job or comparable experience in the international development space is an asset
• Experience with Microsoft Dynamics GP and Quickbooks will be an asset

Our highly successful client in the distribution industry is looking for an Administrative & Accounting Assistant to join their growing team!

POSITION SUMMARY:

This position will support Management and Traders in an administrative role.

RESPONSIBILITIES:

• Answering phones

• Invoicing customers

• Preparing computer cheques and ACH payments to suppliers

• Preparing daily deposits and recording of cash receipts

• Entering sales and purchase orders/data entry

• Assists traders with clerical requirements and acts as administration backups where required

• Creates and maintains file systems for the operations and sales departments

• Maintains and orders office supplies. Tracks all to ensure best purchases practices

• Performs other related duties as required

REQUIREMENTS:

• Completion of a High School Diploma

• Knowledge of Microsoft Office required

• Excellent interpersonal, verbal, and written communication skills required

• Strong attention to detail

• Ability to handle and resolve recurring problems

• Basic accounting and math skills required

• Ability to work well in a team environment, as well as independently with some supervision

Our highly valued client in the property management industry is looking for a results driven Commercial Property Manager to join their team!

Primary Duties:

• Responds to all tenants’ requests/complaints in a courteous, friendly, prompt, and professional manner
• Follows up with Site Staff on any outstanding inquiries or service requests ➢ Negotiates and reviews contracts as required
• Supervise, inspect, and follow up with projects
• Liaison between Tenants, Owners, Site Staff, and Head Office
• Performs regular inspections of the exterior and interior of the property
• Prepares annual budgets
• Prepares written recommendations for physical repairs and/or replacements as required
• Collects delinquent payments and returned cheques, reviews all delinquent accounts for handling and/or direction
• Ensures that on-site personnel comply with all company policies and procedures
• Spot checks for accuracy and completeness
• Check work orders for those completed, those outstanding, determine the age of incomplete work orders and reasons for being incomplete
• Prepare a preventative maintenance checklist for maintenance personnel to perform
• Review in detail all purchase orders for the properties to ensure clarity and justification of requirement
• Approve all invoices for payment
• Proven track record of operations excellence by controlling operating lowering costs and improving service levels to ensure tenant retention.
• Annually reviews and renews insurance coverage
• Ensures compliance with all Federal, Provincial and Municipal laws and acts in all aspects of the sites’ operation

Qualifications:

• BC Property Management License is mandatory
• British Columbia Broker Real Estate Licence (nice to have but not mandatory)
• Working knowledge of building/property systems and operations
• Experience in budgeting
• Must have at least 8 years of commercial property management practice (experience with third party management/large shopping mall management)
• Excellent written and verbal communication skills in English. Proficiency in Mandarin spoken and written is a strong asset
• Financial and business acumen to understand owner priorities and building needs
• College/university diploma or degree
• Ability to read, analyze and interpret relevant reports, legal documents, etc.
• Negotiates and reviews contracts as required
• Good knowledge of MS Office products (Word, Excel, PowerPoint, Outlook, etc.).
• Frequently visit portfolio properties and work at various locations

Our client in the property management industry is looking for an Assistant Office Manager to join their team!

Duties:

• Manage and prepare correspondences and communications
• Fully manage and administer daily activities of HR & Admin Department and others routine works
• Perform the assigned tasks by Management Team
• Communicate with all levels and departments of the company, and external parties for executives
• Review, edit and arrange for execution of limited partnership agreements, co-owners’ agreements, development management agreements, property management agreements and other service agreements
• Manage executives’ schedules, appointments, reservations, and travel arrangements; coordinate and arrange on-site and off-site meetings and events
• Manage information utilizing standardized procedures as well as building up the baseline of information for historical reference
• Report to executives the progress of work or project; maintain a follow-up system to ensure action or replies have been initiated
• Work with Sr. VP Asset Management on the assessment of broker submissions for annual renewal of all insurance policies
• Manage and coordinate special projects, events and conference as requested by executives
• Provide support on recruitment, staff reviews, edit company policies and employee handbook
• Oversee daily operations of the company

Qualifications:

• Bachelor’s degree and 5+ years in an HR & Administration role
• High proficiency in MS Office Suite - Word, Excel, etc.
• Experience in reviewing legal contracts is preferred
• Fluent in Mandarin and English and have strong interpretation/translation skills both verbally and in writing
• This is a position that requires maturity, agility, time management, and creativity as it will involve a variety of tasks.

Our highly valued client in the engineering industry is looking for an Accountant to join their expanding team!

Main duties:

1. Voucher vendor invoice by matching with PO after approval
2. Bank and credit cards’ reconciliations
3. Voucher auto payments and direct deposits
4. Month-end closing duties: AP cut-off, Expense review, GST/PST reconciliations etc.
5. Prepare various project reports upon request
6. Create/maintain project/client/vendor profile in the system upon request

Other duties:

1. Answer switchboard and doorbell if Admin. is not available
2. Filing or other documents preparation upon request

Required skills:
• Proficient in MS Office with an advanced level of Excel and Outlook knowledge.
• Minimum 2-3 years accounting experience in local environment.

The Marketing & Administration Assistant focuses primarily on administration duties, acting as the first point-of-contact to the Home Office team. This role is the leader of internal corporate communications, by planning and executing various campaign messages that are curated and developed with the marketing team.

Reporting to the Director of Finance and Administration and the Director of Marketing, the Marketing & Administration Assistant will work closely with all departments to create a high level of communication and grow relationships with internal and external stakeholders.

DUTIES AND RESPONSIBILITIES
The primary focus of the Marketing & Administration Assistant is managing the administrative duties required at Home Office, with the secondary focus to be marketing objectives.

* Provide administrative and marketing support
* Gather and manage supporting documentation for Real Estate transactions, ensuring compliance with company policies and local and national laws
* Answer, screen, and direct incoming calls; respond to general inquiries and provide information as required, while maintaining confidentiality in all communications
* Maintain and update relevant databases and assist with website updates; organize and maintain filing systems
* Coordinate schedules, appointments, and meetings for members of the Executive team and other team members, as required
* Act as a liaison with administration, IT, research, conveyance, and marketing departments
* Carry out special projects and assignments, as requested
* Monitor market data in areas which the company operates
* Monitor local municipal affairs and various development applications
* Monitor online data resources for current marketing information
* Work with local Real Estate brokers on new acquisition opportunities and land transaction trends
* Assist the sales and marketing teams with relevant data and information management
* Coordinate and assist the development team with active project files
* Design, implement, and manage social media channels for corporate branding; facilitate the promotion of new Real Estate projects
* Develop engaging content for social media promotion across various platforms
* Review and monitor results in CRM tools and digital tracking platforms
* Identify, track, manage, and mitigate risks on specific engagements; escalate issues to Director of Marketing when necessary to ensure minimal impact on quality, budget, and timeline
* Collaborate with project sales teams to define digital marketing strategy
* Event management and coordination
* Corporate business development execution, including proposals, consulting assignments, etc.
* Execute on all corporate reporting and support initiatives
* Ensure accurate filing and record keeping
* Review competition in detail, including PC visits and understanding general market conditions
* Responsible for print material, including stationary, brochures, etc.

Our highly successful client in the real estate industry is looking for a motivated and results driven Sales Associate to join their expanding team!

Requirements:

• Valid Real Estate Trading Services License (BC) or currently working on obtaining one
• 1-2 years of customer service experience
• Outgoing with strong communication skills (verbal and written)
• Works well in a team environment
• Highly organized and detail oriented
• Proficient in MS Word and Excel
• Highly professional with an ability to keep poise under pressure
• Goal orientated
• Proactive and focused with a positive attitude
• An expert with paperwork and able to ensure that all aspects of the Contract of Purchase and Sale are accurate and the contract is legal and binding
• Professional ability to connect well with other people
• Must have access to a vehicle
• Experience and knowledge of Lasso or other Customer Relationship Management (CRM) systems is a benefit but not a prerequisite
• Flexible Work Style
• Professional attire
• Experience within the Real Estate or related industry is an asset but not required
• Background in administration is required
• Able to create accurate weekly sales performance reports
• Maintain information systems on unit sales, deposits and other key information in predetermined database systems

Are you ready to take on an exciting AP Specialist opportunity for 3 - 6 months with my highly valued client in the distribution industry?

Reporting to the AP Lead in the Accounting and Finance Department, the individual will be responsible for full cycle Accounts Payable function.

Duties:

• Manage the data entry of invoices and payment to suppliers
• Perform weekly cheque processing and EFT preparation
• Manage the scanning and filing of invoices
• Perform Purchase Order matching and monitoring of unmatched Purchase Orders
• Matching and coding of invoices
• Assist in the reconciliation of vendor statements and respond to vendor inquiries
• Scanning and filing of invoices
• Assist in monthly closing, annual audit requirements and special projects, as required

Requirements:

• 2-3 years of Accounts Payable experience
• Working knowledge in one of the ERP systems such as Great Plains, JD Edwards, Sage, ACCPAC is considered an asset, but not mandatory
• Knowledge and experience working in a landed cost module would be ideal, but not required
• Proficient in Excel
• Resourceful, enthusiastic, excellent team player and not afraid to bring new ideas to the table
• Confident, excellent communicator with strong interpersonal skills
• Collaborator, able to work with others to overcome obstacles
• Critical thinker with strong attention to details
• Willing to learn new things, take on new challenges and enjoy trouble shooting

Reporting to the Senior Vice President, the Project Marketing Manager is primarily responsible for managing and executing project marketing strategies and tactics. In part, this role will work in collaboration with the Director of Business Operations & Projects and Senior Vice President to generate the strategies put forth to clients.

Responsibilities:

• Facilitate creative direction sessions and oversee the creative development process
• Develop project marketing strategies in collaboration with Senior Management Team
• Implement and execute marketing strategies for projects
• Manage and coordinate project details with outside vendors (renderings, printing, creative assets, etc.)
• Write e-mail templates for different stages of the project marketing campaign
• Plan and execute marketing events as required
• Work with Business Operations for Presentation Centre Setup
• Oversee and monitor the creation and tracking of marketing budgets
• Ensure proper set-up of necessary marketing reporting
• Regular audits of on-site marketing materials and project websites
• Help with corporate marketing initiatives as it relates to website management, social media, etc.

Requirements:

• Experience with Real Estate Marketing or Creative Agency
• Detail Oriented
• Strong Communication and Writing Skills
• Real Estate Trading Services License Preferred
• Strong MS Office and Adobe Creative Skills
• Experience using customer relationship and contract management systems

The Assistant Marketing Manager is an important member of the team.  This individual will lead all aspects of project planning by effectively working with development partners, internal specialists, and external vendors to strategically develop and execute the marketing and sales programs for the projects.

Focus & Responsibilities:

• Work with developer partners, internal team and external vendors to strategically develop and successfully execute the marketing and sales program for projects including:
• Creating a comprehensive marketing and sales strategy, budget, and critical path
• Presenting the plan to the client and attaining sign off on key aspects of the program
• Coordinating the strategic planning sessions and supplying the required briefs, background information, etc.
• Setting up the CRM program per the company’s standards and monitoring its effective use by the team
• Implementing a comprehensive multifaceted marketing program through the various stages of the new project sales cycle: 1) market introduction, 2) launch, 3) tempo sales and 4) close-out
• Engaging required 3^rd party vendors to effectively execute the program
• Managing the project’s marketing and sales budget
• Ensuring the sales team has the right tools and information required to effectively sell the projects
• Attaining feedback from the sales team, reviewing key performance metrics, and making ongoing adjustments and improvements to the marketing program to meet the project goals
• Act as a client liaison, conducting regular update meetings with the developer partners to provide results to date, introduce new tactics, discuss strategy adjustments, etc.
• Build and manage relationships with those who supply products and services and ensure that vendors meet or exceed their contractual obligations and deliver on time and on budget
• Actively seek out and suggest innovations that increase revenue opportunities and/or reduce operating costs that are measurable
• Research new technologies and alternative methods of operation that increases workplace efficiencies

Desired Skills & Experience:

• Minimum 3 – 5 years of project or marketing management experience, preferably in the real estate industry
• Demonstrated proficiency working in a team environment
• Excellent written and oral communication skills as well as presentation skills
• Positive and professional with a can-do attitude
• Natural at developing positive relationships with colleagues and external clients
• Ability to manage competing priorities, workflow, and deadlines
• Exceptional planning and organizational skills
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Post-secondary education in business, marketing, or project management
• Excellent knowledge and practical experience using MS Office, Customer Relationship Management programs, Project Planning Software and Contract Management Systems

The Sales Manager guides the sales team to ensure the efficient and effective execution of the sales program to meet or exceed the performance targets and deliver an exceptional customer experience.  Furthermore, the Sales Manager will also lead the efficient operation of the Sales Centre, including overseeing and mentoring the sales support team and contract administration.  The Sales Manager coordinates with the marketing resources assigned to the project thereby ensuring appropriate utilization and management of the provided sales tools and equipment available for use by the sales team.

Focus & Responsibilities:

• Proactive follow up with prospects and Realtors to drive sales for the project
• Provide input on marketing, design, pricing strategy and inventory management
• Ensure the accurate and timely completion of required sales reports
• Oversee the management of the CRM database to ensure the information is accurate and up to date
• Manage the implementation and updating of project MLS listings
• Establish and maintain effective relationships with other team members to ensure the effective execution of the sales program
• Work closely with the internal team to continuously improve the operations of the project and lead the set up and coordination of special events
• Attend all required team meetings and sales training sessions, provide feedback on traffic, buyer profiles, key objections, areas of improvements, etc.
• Monitor industry competition, follow current developments, and provide feedback as necessary
• Ensure compliance with all real estate regulations for communication sent out and/or activities performed by the sales team

Desired Skills & Experience:

• BC Real Estate Trading Services Licensing
• Demonstrated proficiency in working in a team environment, motivating sales teams and meeting/exceeding sales targets
• Excellent written and oral communication skills as well as presentation skills
• Energetic and professional with a natural ability to develop relationships and working with clients/colleagues
• Outgoing, personable attitude
• Ability to manage competing priorities, workflow, and deadlines
• Exceptional prospecting, sales, communication and closing skills
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Experience with Lasso, Salesforce or Avesdo would be an asset