Our highly successful client in the distribution industry is looking for an Administrative & Accounting Assistant to join their growing team!

POSITION SUMMARY:

This position will support Management and Traders in an administrative role.

RESPONSIBILITIES:

• Answering phones

• Invoicing customers

• Preparing computer cheques and ACH payments to suppliers

• Preparing daily deposits and recording of cash receipts

• Entering sales and purchase orders/data entry

• Assists traders with clerical requirements and acts as administration backups where required

• Creates and maintains file systems for the operations and sales departments

• Maintains and orders office supplies. Tracks all to ensure best purchases practices

• Performs other related duties as required

REQUIREMENTS:

• Completion of a High School Diploma

• Knowledge of Microsoft Office required

• Excellent interpersonal, verbal, and written communication skills required

• Strong attention to detail

• Ability to handle and resolve recurring problems

• Basic accounting and math skills required

• Ability to work well in a team environment, as well as independently with some supervision

Our highly valued client in the property management industry is looking for a results driven Commercial Property Manager to join their team!

Primary Duties:

• Responds to all tenants’ requests/complaints in a courteous, friendly, prompt, and professional manner
• Follows up with Site Staff on any outstanding inquiries or service requests ➢ Negotiates and reviews contracts as required
• Supervise, inspect, and follow up with projects
• Liaison between Tenants, Owners, Site Staff, and Head Office
• Performs regular inspections of the exterior and interior of the property
• Prepares annual budgets
• Prepares written recommendations for physical repairs and/or replacements as required
• Collects delinquent payments and returned cheques, reviews all delinquent accounts for handling and/or direction
• Ensures that on-site personnel comply with all company policies and procedures
• Spot checks for accuracy and completeness
• Check work orders for those completed, those outstanding, determine the age of incomplete work orders and reasons for being incomplete
• Prepare a preventative maintenance checklist for maintenance personnel to perform
• Review in detail all purchase orders for the properties to ensure clarity and justification of requirement
• Approve all invoices for payment
• Proven track record of operations excellence by controlling operating lowering costs and improving service levels to ensure tenant retention.
• Annually reviews and renews insurance coverage
• Ensures compliance with all Federal, Provincial and Municipal laws and acts in all aspects of the sites’ operation

Qualifications:

• BC Property Management License is mandatory
• British Columbia Broker Real Estate Licence (nice to have but not mandatory)
• Working knowledge of building/property systems and operations
• Experience in budgeting
• Must have at least 8 years of commercial property management practice (experience with third party management/large shopping mall management)
• Excellent written and verbal communication skills in English. Proficiency in Mandarin spoken and written is a strong asset
• Financial and business acumen to understand owner priorities and building needs
• College/university diploma or degree
• Ability to read, analyze and interpret relevant reports, legal documents, etc.
• Negotiates and reviews contracts as required
• Good knowledge of MS Office products (Word, Excel, PowerPoint, Outlook, etc.).
• Frequently visit portfolio properties and work at various locations

Our client in the property management industry is looking for an Assistant Office Manager to join their team!

Duties:

• Manage and prepare correspondences and communications
• Fully manage and administer daily activities of HR & Admin Department and others routine works
• Perform the assigned tasks by Management Team
• Communicate with all levels and departments of the company, and external parties for executives
• Review, edit and arrange for execution of limited partnership agreements, co-owners’ agreements, development management agreements, property management agreements and other service agreements
• Manage executives’ schedules, appointments, reservations, and travel arrangements; coordinate and arrange on-site and off-site meetings and events
• Manage information utilizing standardized procedures as well as building up the baseline of information for historical reference
• Report to executives the progress of work or project; maintain a follow-up system to ensure action or replies have been initiated
• Work with Sr. VP Asset Management on the assessment of broker submissions for annual renewal of all insurance policies
• Manage and coordinate special projects, events and conference as requested by executives
• Provide support on recruitment, staff reviews, edit company policies and employee handbook
• Oversee daily operations of the company

Qualifications:

• Bachelor’s degree and 5+ years in an HR & Administration role
• High proficiency in MS Office Suite - Word, Excel, etc.
• Experience in reviewing legal contracts is preferred
• Fluent in Mandarin and English and have strong interpretation/translation skills both verbally and in writing
• This is a position that requires maturity, agility, time management, and creativity as it will involve a variety of tasks.

Our highly valued client in the engineering industry is looking for an Accountant to join their expanding team!

Main duties:

1. Voucher vendor invoice by matching with PO after approval
2. Bank and credit cards’ reconciliations
3. Voucher auto payments and direct deposits
4. Month-end closing duties: AP cut-off, Expense review, GST/PST reconciliations etc.
5. Prepare various project reports upon request
6. Create/maintain project/client/vendor profile in the system upon request

Other duties:

1. Answer switchboard and doorbell if Admin. is not available
2. Filing or other documents preparation upon request

Required skills:
• Proficient in MS Office with an advanced level of Excel and Outlook knowledge.
• Minimum 2-3 years accounting experience in local environment.

The Marketing & Administration Assistant focuses primarily on administration duties, acting as the first point-of-contact to the Home Office team. This role is the leader of internal corporate communications, by planning and executing various campaign messages that are curated and developed with the marketing team.

Reporting to the Director of Finance and Administration and the Director of Marketing, the Marketing & Administration Assistant will work closely with all departments to create a high level of communication and grow relationships with internal and external stakeholders.

DUTIES AND RESPONSIBILITIES
The primary focus of the Marketing & Administration Assistant is managing the administrative duties required at Home Office, with the secondary focus to be marketing objectives.

* Provide administrative and marketing support
* Gather and manage supporting documentation for Real Estate transactions, ensuring compliance with company policies and local and national laws
* Answer, screen, and direct incoming calls; respond to general inquiries and provide information as required, while maintaining confidentiality in all communications
* Maintain and update relevant databases and assist with website updates; organize and maintain filing systems
* Coordinate schedules, appointments, and meetings for members of the Executive team and other team members, as required
* Act as a liaison with administration, IT, research, conveyance, and marketing departments
* Carry out special projects and assignments, as requested
* Monitor market data in areas which the company operates
* Monitor local municipal affairs and various development applications
* Monitor online data resources for current marketing information
* Work with local Real Estate brokers on new acquisition opportunities and land transaction trends
* Assist the sales and marketing teams with relevant data and information management
* Coordinate and assist the development team with active project files
* Design, implement, and manage social media channels for corporate branding; facilitate the promotion of new Real Estate projects
* Develop engaging content for social media promotion across various platforms
* Review and monitor results in CRM tools and digital tracking platforms
* Identify, track, manage, and mitigate risks on specific engagements; escalate issues to Director of Marketing when necessary to ensure minimal impact on quality, budget, and timeline
* Collaborate with project sales teams to define digital marketing strategy
* Event management and coordination
* Corporate business development execution, including proposals, consulting assignments, etc.
* Execute on all corporate reporting and support initiatives
* Ensure accurate filing and record keeping
* Review competition in detail, including PC visits and understanding general market conditions
* Responsible for print material, including stationary, brochures, etc.

Our highly successful client in the real estate industry is looking for a motivated and results driven Sales Associate to join their expanding team!

Requirements:

• Valid Real Estate Trading Services License (BC) or currently working on obtaining one
• 1-2 years of customer service experience
• Outgoing with strong communication skills (verbal and written)
• Works well in a team environment
• Highly organized and detail oriented
• Proficient in MS Word and Excel
• Highly professional with an ability to keep poise under pressure
• Goal orientated
• Proactive and focused with a positive attitude
• An expert with paperwork and able to ensure that all aspects of the Contract of Purchase and Sale are accurate and the contract is legal and binding
• Professional ability to connect well with other people
• Must have access to a vehicle
• Experience and knowledge of Lasso or other Customer Relationship Management (CRM) systems is a benefit but not a prerequisite
• Flexible Work Style
• Professional attire
• Experience within the Real Estate or related industry is an asset but not required
• Background in administration is required
• Able to create accurate weekly sales performance reports
• Maintain information systems on unit sales, deposits and other key information in predetermined database systems

Are you ready to take on an exciting AP Specialist opportunity for 3 - 6 months with my highly valued client in the distribution industry?

Reporting to the AP Lead in the Accounting and Finance Department, the individual will be responsible for full cycle Accounts Payable function.

Duties:

• Manage the data entry of invoices and payment to suppliers
• Perform weekly cheque processing and EFT preparation
• Manage the scanning and filing of invoices
• Perform Purchase Order matching and monitoring of unmatched Purchase Orders
• Matching and coding of invoices
• Assist in the reconciliation of vendor statements and respond to vendor inquiries
• Scanning and filing of invoices
• Assist in monthly closing, annual audit requirements and special projects, as required

Requirements:

• 2-3 years of Accounts Payable experience
• Working knowledge in one of the ERP systems such as Great Plains, JD Edwards, Sage, ACCPAC is considered an asset, but not mandatory
• Knowledge and experience working in a landed cost module would be ideal, but not required
• Proficient in Excel
• Resourceful, enthusiastic, excellent team player and not afraid to bring new ideas to the table
• Confident, excellent communicator with strong interpersonal skills
• Collaborator, able to work with others to overcome obstacles
• Critical thinker with strong attention to details
• Willing to learn new things, take on new challenges and enjoy trouble shooting

Reporting to the Senior Vice President, the Project Marketing Manager is primarily responsible for managing and executing project marketing strategies and tactics. In part, this role will work in collaboration with the Director of Business Operations & Projects and Senior Vice President to generate the strategies put forth to clients.

Responsibilities:

• Facilitate creative direction sessions and oversee the creative development process
• Develop project marketing strategies in collaboration with Senior Management Team
• Implement and execute marketing strategies for projects
• Manage and coordinate project details with outside vendors (renderings, printing, creative assets, etc.)
• Write e-mail templates for different stages of the project marketing campaign
• Plan and execute marketing events as required
• Work with Business Operations for Presentation Centre Setup
• Oversee and monitor the creation and tracking of marketing budgets
• Ensure proper set-up of necessary marketing reporting
• Regular audits of on-site marketing materials and project websites
• Help with corporate marketing initiatives as it relates to website management, social media, etc.

Requirements:

• Experience with Real Estate Marketing or Creative Agency
• Detail Oriented
• Strong Communication and Writing Skills
• Real Estate Trading Services License Preferred
• Strong MS Office and Adobe Creative Skills
• Experience using customer relationship and contract management systems

The Assistant Marketing Manager is an important member of the team.  This individual will lead all aspects of project planning by effectively working with development partners, internal specialists, and external vendors to strategically develop and execute the marketing and sales programs for the projects.

Focus & Responsibilities:

• Work with developer partners, internal team and external vendors to strategically develop and successfully execute the marketing and sales program for projects including:
• Creating a comprehensive marketing and sales strategy, budget, and critical path
• Presenting the plan to the client and attaining sign off on key aspects of the program
• Coordinating the strategic planning sessions and supplying the required briefs, background information, etc.
• Setting up the CRM program per the company’s standards and monitoring its effective use by the team
• Implementing a comprehensive multifaceted marketing program through the various stages of the new project sales cycle: 1) market introduction, 2) launch, 3) tempo sales and 4) close-out
• Engaging required 3^rd party vendors to effectively execute the program
• Managing the project’s marketing and sales budget
• Ensuring the sales team has the right tools and information required to effectively sell the projects
• Attaining feedback from the sales team, reviewing key performance metrics, and making ongoing adjustments and improvements to the marketing program to meet the project goals
• Act as a client liaison, conducting regular update meetings with the developer partners to provide results to date, introduce new tactics, discuss strategy adjustments, etc.
• Build and manage relationships with those who supply products and services and ensure that vendors meet or exceed their contractual obligations and deliver on time and on budget
• Actively seek out and suggest innovations that increase revenue opportunities and/or reduce operating costs that are measurable
• Research new technologies and alternative methods of operation that increases workplace efficiencies

Desired Skills & Experience:

• Minimum 3 – 5 years of project or marketing management experience, preferably in the real estate industry
• Demonstrated proficiency working in a team environment
• Excellent written and oral communication skills as well as presentation skills
• Positive and professional with a can-do attitude
• Natural at developing positive relationships with colleagues and external clients
• Ability to manage competing priorities, workflow, and deadlines
• Exceptional planning and organizational skills
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Post-secondary education in business, marketing, or project management
• Excellent knowledge and practical experience using MS Office, Customer Relationship Management programs, Project Planning Software and Contract Management Systems

The Sales Manager guides the sales team to ensure the efficient and effective execution of the sales program to meet or exceed the performance targets and deliver an exceptional customer experience.  Furthermore, the Sales Manager will also lead the efficient operation of the Sales Centre, including overseeing and mentoring the sales support team and contract administration.  The Sales Manager coordinates with the marketing resources assigned to the project thereby ensuring appropriate utilization and management of the provided sales tools and equipment available for use by the sales team.

Focus & Responsibilities:

• Proactive follow up with prospects and Realtors to drive sales for the project
• Provide input on marketing, design, pricing strategy and inventory management
• Ensure the accurate and timely completion of required sales reports
• Oversee the management of the CRM database to ensure the information is accurate and up to date
• Manage the implementation and updating of project MLS listings
• Establish and maintain effective relationships with other team members to ensure the effective execution of the sales program
• Work closely with the internal team to continuously improve the operations of the project and lead the set up and coordination of special events
• Attend all required team meetings and sales training sessions, provide feedback on traffic, buyer profiles, key objections, areas of improvements, etc.
• Monitor industry competition, follow current developments, and provide feedback as necessary
• Ensure compliance with all real estate regulations for communication sent out and/or activities performed by the sales team

Desired Skills & Experience:

• BC Real Estate Trading Services Licensing
• Demonstrated proficiency in working in a team environment, motivating sales teams and meeting/exceeding sales targets
• Excellent written and oral communication skills as well as presentation skills
• Energetic and professional with a natural ability to develop relationships and working with clients/colleagues
• Outgoing, personable attitude
• Ability to manage competing priorities, workflow, and deadlines
• Exceptional prospecting, sales, communication and closing skills
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm
• Experience with Lasso, Salesforce or Avesdo would be an asset

Due to growth, my client is looking to add an Administrative Assistant to join their team. This exciting role offers lots of growth and learning opportunities. They are looking for an experienced, collaborative, technically and technology advanced individual with a keen eye for details.

Qualifications:

• High School Diploma minimum. Post-Secondary education with a focus on Business Management is considered a strong asset
• The ideal candidate is calm, efficient, and organized with strong attention to detail
• High degree of data entry accuracy and able to multi-task in a fast-paced & ever-changing environment
• Ability to work in a team environment and is a team player
• Proficient in MS Office and Adobe. Experience with InDesign is considered a strong asset
• Exceptional communication skills both written and oral with clients, sales team, and internal office staff a must
• Proficient in time management and able to effectively deliver on tight deadlines
• Independent, self-managed worker that is willing to provide help and learn new tasks

Responsibilities:

• Welcome and host clients, purchasers, and realtors as required
• Manage and direct calls from our multi-line phone system, respond to email inquiries, and schedule internal meetings
• Maintain and organize files, documents and records
• Accept and manage Deposit Receipts and arrange couriers
• View and respond to inquiries on Facebook. Assist with event planning and corporate gifting initiatives
• Order and manage office inventory and supplies

Due to growth, our highly valued client is looking to add a Controller to oversee the accounting processes for 4 entities.  This exciting opportunity offers a competitive salary and extended health benefits.  They are looking for an experienced, collaborative, technically and technology advanced individual with a keen eye for details.

Duties:

• Manage and oversee all accounting operations including accounts receivable, accounts payable, journal entries, bank and intercompany accounts reconciliations, etc.

• Responsible for full cycle accounting including payroll & benefits administration

• Prepare monthly consolidated financial statements and analysis for senior management

• Participate in the preparation of annual budget, financial forecasts and the reports of variances

• Prepare year-end processing for 4 Canadian entities

• Review current accounting operations and internal control systems, offer recommendations for improvement and implementing new processes

• Supervise and provide leadership and support to accounting staff

To be successful in this role, the individual will possess:

• An accounting designation with 5+ years of experience including staff supervision

• High proficiency with Microsoft Word, Excel, Outlook and PowerPoint

• High-level organizational skills

• Experience with QuickBooks Enterprise and SAGE 50

• Excellent written and verbal communication skills

• Strong interpersonal skills

• Must be detail and deadline oriented

• Ability to work independently and as part of a team is required

• Experience with Dynamic 365 (CRM System) is an asset

• Fluency in written and oral English is an asset

• Experience in the Real Estate industry is an asset

• Critical thinking and problem solving skills

My client in Mount Pleasant is looking for a talented COO to join their fun and collaborative team.

Ideal Candidate:

• Diligent, highly organized, highly motivated, ethical and with good time management
• Direct industry experience in animation, production or filming is an asset but not mandatory
• Proficient in Bamboo HR is an asset
• Exposure to Google Suite products for daily communication
• Easy going, firm, assertive yet empathetic and caring
• Knowledgeable in HR procedures and the Employment Standards Act (ESA)
• Must have a business degree
• Business acumen, think strategically (effectively manage/oversee various departments, be creative and have vision)

Duties:

• Perform staff evaluation on a periodic basis
• Handling conflicts and mediating a positive resolution
• Oversees the daily administrative and operational functions (Accounting, HR and Office Manager)
• Perform budgeting and financial planning
• Strategize on how to make business profitable for future sale
• Develop company policies that promote a positive company culture
• Liaise with lawyers and review agreements
• Arranging interim financing for projects
• Direct role in project budgeting and financial structures
• Supervise production cost
• Government relations - tax (comprehensive responsibility for tax planning among all companies)
• Debt financing for parent co. as appropriate (leases, lines of credit, term loans)
• Lead efforts with outside counsel on negotiations with service providers, broadcasters and banks
• Involve in lease negotiations
• Conduct capacity planning
• Interface with industry associations (CMPA, MPPIA etc.)

Our global client in the distribution industry is seeking for an energetic and passionate team member to join their Vancouver office. 

Responsibilities:

• Responsible for a full spectrum of administration function
• Assist in company-wide administrative requests
• Arrange corporate travel with budget approval (within Canada, US and International destinations)
• Regularly monitor vendor performance and services in order to comply with company standards and provide timely comprehensive reports to the Senior Assistant to COO
• Provide executive support to Top Management when necessary
• Various other duties as needed such as business and company car registrations, update car insurance, statements of information
• Assist in planning and organizing company events
• Keep track of personal documents related to the company directors’ CAN traveling status, tax filings, etc.
• Schedule all medical appointments and pick up prescriptions
• Keep track of all documents related to the company directors’ CAN properties, cars (insurance, property tax, annual dues) and being involved in working with contractors in the renovations that will happen in 2021-2022
• Look after personal banking items such as reordering cheques, paying off credit cards, getting anything from the bank contact when required
• Help maintain cell phones, laptops, printers, internet and TV connections at the house, follow up when something is broken/not working
• Manage shipments between Canada, San Diego, HK, Tenerife, Sweden  and other offices as required
• Schedule and pay gardener, sprinkler company, tree cutting services, window cleaning, housekeepers, alarm services, act as the point of contact for neighbors if directors are out of town and ensure all utility bills are paid
• Assist and coordinate  grocery shopping when required 

Qualifications:

• Minimum 3+ years of experience in a similar position  
• Ability to speak Mandarin or Cantonese preferred
• Experience in booking travel both online and through a travel agent  
• Good knowledge of Microsoft Outlook, Excel and Word
• Strong communication skills including ability and willingness to communicate on occasional evenings with personnel in Hong Kong, China and Africa
• Strong attention to details, accuracy and completeness
• Ability to handle assignments with limited supervision
• Familiar with life, work and taxation in Canada

Are you ready to take on a new and exciting Assistant Controller opportunity with my highly valued client in the distribution industry?

Objectives

• To produce, review; analyze monthly and annual financial statements in accordance with Canadian ASPE (consolidated, for Canadian and US entities) and IFRS SME (Barbados entities) and report to executive management in a timely manner.
• To maintain the General Ledger by ensuring it is complete and accurate.
• To comply with routine monthly, quarterly, yearly financial statutory reporting and remittances.
• To manage and monitor cash inflows and outflows and ensure there is sufficient cash to fund company operations
• Team leadership of the Accounts Payable team, and also leadership support of Receivables team
• Management level reporting to executive management and Board of Directors; improving existing reporting tailored to precise management information needs
• Support for the Controller, and filling gap tasks on behalf of the Controller

Financial Reporting and Analysis

• Prepare and analyse monthly and yearly financial reports at entity level and at consolidation level.
• Prepare and submit monthly, quarterly, and annual surveys to Statistics Canada.
• Prepare and remit monthly, quarterly, and annual sales tax to Canada Revenue Agency (GST, QST, PST, SK, MB).
• Prepare and remit quarterly Sales Use Tax in Nevada and California.
• Prepare monthly and quarterly royalty reporting and payments
• Establishing and maintaining internal controls
• Managing all aspects of the general ledger

FP&A

• Collaborate with department managers on department budget relating to SG&A
• Collaborate with Director, Financial Analyst on inventory valuation and Cost of Goods Sold

Treasury

• Prepare reports on monthly bank covenant compliance
• Monitor security margin and LIBOR loans, and adjust borrowing
• Review bank reconciliations
• Coordinate with banks
  • ACH/EFT payment setup and monitoring
  • LIBOR loan borrowing
  • Set-up and close bank accounts

Annual Audit Report and Taxation:

• Coordinate with external auditors/tax preparers
  • PBC requests
  • Annual Audits (in Canada and Barbados)
  • Canadian and US Tax Preparations

Other:

• Supervise and mentor staff

Qualifications:

• CPA designation (minimum 4 years post qualification).
• Experience in large, multi-entity, multi-currency, international companies preferred.
• Experience using Microsoft Dynamics Great Plains and other complex ERP system preferred.
• Experience in accruals of program costs, and program costs management preferred
• Ability to supervise staff, work with limited supervision, and manage workload.
• Resourceful, enthusiastic, progressive thinker and not afraid to bring new ideas to the table.
• Previous supervisory experience required.
• Advanced Excel (VLookUp & Pivot Tables) and data analysis skills