CONSUMER SERVICES INDUSTRY

Our highly valued client, one of Canada’s top employers in the consumer services space is looking for a Senior Tax Analyst to join their Finance team!

Reporting to the Corporate Controller & Head of Tax, the Senior Tax Analyst will oversee all matters relating to taxation for the organization.

Responsibilities:

• Prepare Canadian Corporate income tax returns and US income tax working papers
• Manage all aspects of Canadian and US income and indirect tax audits
• Research and implement potential tax planning opportunities identified for the organization
• Assist external advisors with researching and presenting individual tax planning opportunities for key Executives
• Prepare interim and year end tax provision working papers and memos to file
• Prepare transfer pricing annual update memo for review by external advisors, along with maintaining contemporaneous documents to support transfer pricing positions
• Prepare any informational tax returns (direct and/or indirect)
• Manage and prepare SR&ED claims
• Prepare monthly, quarterly and annual sales tax returns and process related payments
• Manage tax budget and ensure any variances are appropriately documented
• Manage and mitigate overall tax risks
• Effectively manage internal and external relationships

Qualifications:

• CPA designation (CPA, CA | CPA, CGA | CPA, CMA)
• Completion of Level 1 & 2 in the CPA In-Depth Tax Course
• Strong accounting, analytical and research skills
• Exceptional communication skills (oral and written)
• Strong ability in mitigating tax risks and problem solving
• Passion in communicating benefits of tax initiatives to key team members
• Demonstrated leadership abilities

DISTRIBUTION INDUSTRY

Our highly valued client is looking for an Inside Sales Representative to join their team!

Based either in Ottawa or Mississauga, this is a full-time business to business sales role focusing on the province of Quebec. The role combines dealing with existing wholesale customers and sourcing potential new clients.

Responsibilities:

• Responsible for sales and customer service for a large wholesale customer network in Quebec
• Daily outbound calls and emails to customers
• Close sales and achieve quarterly quotas
• Work closely with the outside sales team, sharing best practices and helping on initiatives
• Work closely with the customer service department
• Strengthen and nurture relationships with existing customer base
• Retain at risk customers by taking ownership of issue resolution
• Identify and research potential new customers, targeting key decision makers resulting in sales
• Contact and close leads provided internally by other departments
• Be fully aware of the company’s strengths and leverage those against the competition
• Offer website/phone training as necessary to customers to allow them to utilize the company’s services
• Daily tracking and logging of sales calls/progress
• Maintain and expand database of existing customers and prospects

Qualifications:

• Three years of sales or customer service experience ideally in a similar industry
• Fully bilingual (English and French)
• Proven record of accomplishment of increasing sales and achieving sales quotas
• Minimum High School diploma; Bachelor’s Degree preferred or equivalent experience
• Strong phone presence and experience dialing significant numbers of customers daily
• Excellent verbal and written communication skills
• Strong listening skills combined with ability to bring solutions to customers
• Ability to work independently demonstrating organizational and time management skills
• Comfortable using Word, Excel etc. Experience using CRM applications is an asset

MINING INDUSTRY

Due to growth, our highly valued client in the mining industry is looking for a Tax Manager to join their team!

Reporting to the Vice President of Tax, the Tax Manager will assist the Director, and provide oversight to the Tax Analyst, in the preparation of the consolidated tax reporting for financial statement purposes, and compliance reporting with the tax authorities.  The Tax Manager will also be responsible for coordinating and resolving outstanding tax issues with subsidiary tax personnel and external consultants.

Responsibilities:

• Manage the preparation of the monthly, quarterly and annual consolidated tax provisions, financial statement note disclosures as well as supporting documentation
• Manage the preparation of Canadian income tax returns, T106s and T1134s including liaising with tax authorities on audit requests
• Oversight of transfer pricing reporting and compilation of contemporaneous documentation with external consultants
• Provide recommendations to minimize the Company’s overall tax burden
• Assist as needed with corporate tax restructuring and other tax projects
• International travel may be required

Qualifications:

• CPA designation
• Completion of the CPA In-Depth Tax Course
• At least three years of experience, preferably in a public or industry tax practice environment
• Strong tax accounting skills, preferably within a public accounting firm handling the provision calculations for large multinational clients or within a multinational corporation preparing the tax provision
• Excellent knowledge of International Financial Reporting Standards (IFRS)
• Ability to work in a fast-paced environment with competing priorities
• Strong analytical skills, attention to details and deadline oriented
• Possess excellent communication and organizational skills
• Excellent ownership and a “can-do” attitude
• Proficient with MS Office products (Excel, Word, PowerPoint and Outlook)
• Ability to speak, read and write Spanish would be beneficial but not a requirement

DISTRIBUTION INDUSTRY

Our highly valued client is looking for a Temporary Accounts Payable Clerk for a medical leave coverage.

This position reports to the Accounts Payable Supervisor. The accounts payable clerk is responsible for processing invoices and posting in our systems in a timely and accurate manner bases and in accordance with company policy and procedures.

Responsibilities:

• Match purchase order confirmation prices and quantities to vendor’s invoices
• Enter invoices in system for payments ensuring correct approval, coding, and matching
• Ensure compliance to Company policies and procedures
• Maintain AP invoicing filing system
• Special projects as assigned by the AP supervisor or Controller
• Process high volume AP invoices (approximately 100 – 200)

Qualifications:

• Minimum one year experience
• Proficiency in Microsoft Excel
• Ability to work well in a fast paced environment
• Able to work independently, assess urgency and risks to make timely decisions
• Good written and oral communication skills
• Works well in a team environment

FINANCIAL SERVICES INDUSTRY

Our client in Downtown Vancouver is looking for an Executive Assistant to join their team!

Responsibilities:

• Providing professional and confidential executive support
• Working with the CEO as a proactive partner to form an efficient and effective team
• Maintaining the CEO’s e-mail system, calendar and filing system
• Making appointments, coordinating travel and meeting arrangements
• Planning and coordinating the CEO’s schedule
• Receiving, distributing, redirecting, and responding to mail, email and telephone calls
• Coordinating travel and accommodations for executives
• Tracking and preparing travel expense reports
• Maintaining effective relationships across all departments
• Ordering office supplies and tracking inventory
• Attending to visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Performing other administrative duties such as filing, scanning, photocopying and faxing
• Liaising with building management
• Assisting with special projects
• Other related duties as required or assigned

Qualifications:

• A minimum of 5 years’ experience as a professional executive assistant or senior administrative assistant
• Well developed organizational and time management skills
• Completion of relevant post secondary studies
• Proficiency in Microsoft Word, Excel and PowerPoint
• Typing speed above 50 wpm
• Highly professional demeanor, confidence, maturity and communication skills
• Effective in multi-tasking in a high-pressure environment
• Ability to use sound judgment and respond in a proactive manner
• Demonstrated ability to maintain confidentiality and deal with highly sensitive materials and situations

ENGINEERING INDUSTRY

Responsibilities:

• Billing – coordinate with Project Managers and Controller to prepare billing invoices for the different branches
• Respond to billing inquiry e-mails
• Send out invoices to customers
• Prepare bank deposits
• Keep track and process accounts and incoming payments in compliance with financial policies and procedures
• Perform day-to-day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data
• Verify discrepancies by resolving clients’ billing issues
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Prepare various weekly and monthly billing & reports
• Collections – monitor accounts and take appropriate actions with customers to arrange for payment
• Issue monthly billing statements for customers
• Ensure that delinquent customers are contacted on a continual basis
• Enlist the effort of Project Managers when necessary to accelerate the collection process
• Open projects in Ajera and add tasks to projects

Qualifications:

• Experience in Construction, Architecture or Engineering industry is preferrable
• Project Accounting experience
• Full cycle accounting experience
• Proficient in Excel & Word
• Experience with Ajera is a strong asset
• Strong analytical skills
• Experience with reconciling accounts and resolving discrepancies
• Strong knowledge of accounting principles with the ability to identify and recommend new approaches and process improvements

DISTRIBUTION INDUSTRY

Reporting to the Controller – Canadian Operations, the Payroll Administrator ensures all aspects of payroll cycle for 300+ employees across Canada are processed in a timely and accurate manner and in accordance with company policy, government legislation and employment standards.

Responsibilities:

• Accurately prepare and process payroll on a bi-weekly basis and ensure all data files are complete for transmission to ADP on time
• Input and process payroll information, including new hires, status changes, terminations, timesheets, banking information etc. in an accurate and timely manner
• Calculate and process pay adjustments, salary changes and other payroll related payments
• Investigate and resolve timesheets or timeclock errors
• Assist Benefit Administrator with employee benefits related duties
• Maintain vacation and time off schedule
• Act as time and attendance module administrator
• Create and run reports related with payroll, time attendance and benefit reports
• Prepare monthly express store employees commission according to sales report
• Prepare Record of Employment (ROE’s) and respond to government related inquiries
• Prepare reconciliations for payroll accounts
• Prepare WCB, WSIB and EHT deductions and remittance
• Perform year-end payroll procedures including reconciliation and ensure accurate information in T4
• Prepare provincial and federal payroll tax reconciliations and annual filings
• Prepare and post payroll journal entries into the accounting system
• Prepare and post employee benefit journal entries, reconciliation and payments
• Prepare and post employees vacation accrual and prepare journal entries monthly
• Prepare annual employees vacation reconciliation
• Coordinate with ADP to resolve glitches of ADP Work Force Now Time Attendance Module
• Coordinate and implement ADP Time Off Module
• Prepare and complete government payroll surveys and reports
• Provide support to AP and AR department when needed
• Perform other accounting and administrative duties including special projects as assigned by Controller or HR Benefits Administrator

Qualifications:

• Strong skills using and understanding ADP WorkForceNow is required
• Successful completion of Canadian Payroll Association certification (PCP) preferred
• Minimum 3 years’ payroll experience in a multi-location environment
• Experience with hourly and salaried payroll
• Sufficient accounting knowledge to perform journal entries and payroll account reconciliations
• Ability to maintain a high degree of discretion, diplomacy and confidentiality
• Strong computer skills including MS Office – intermediate to advanced level of Excel is required
• Ability to work well in a fast paced environment
• Strong interpersonal skills and communication skills (verbal and written)

Please send your resume to hiring@smartchoicepro.com for immediate consideration!

CONSTRUCTION INDUSTRY

Responsibilities:

• Entry & posting of vendor invoices in Navision
• Process & prepare weekly payment runs
• Verify vendor accounts by reconciling monthly statements
• Management of Company-wide Cell Phone invoices and requested changes
• Monthly preparation of AP Pending invoices report
• Reconciliation of AP sub-ledger and G/L
• Management of Company Credit card expenses and out of pocket expenses
• Any other miscellaneous tasks given
• This individual will also provide direct assistance with field office training, office administration, and year-end financial audit preparation

Qualifications:

• Degree or diploma in Accounting or accounting related studies from a recognized post-secondary institution
• 3-5 years of experience in an accounting or accounts payable function
• Excellent written and verbal communication skills in English
• Exceptional interpersonal skills and willing to work in a “Team” environment
• Ability to shift priorities and reach varying deadlines. Strong “can-do” approach to work
• Strong skills in Excel and Systems ERP
• Good skills in Word, PowerPoint and the ability to learn new software as required
• Good organizational skills
• Good understanding of office etiquette

Please send your resume to hiring@smartchoicepro.com for immediate consideration!