DISTRIBUTION INDUSTRY

Are you ready to take on a new and exciting AP Specialist opportunity with my highly valued client in the distribution industry?

Reporting to the AP Lead in the Accounting and Finance Department, the individual will be responsible for full cycle Accounts Payable function.

DUTIES (but not limited to):

• Manage the data entry of invoices and payment to suppliers
• Perform weekly cheque processing and EFT preparation
• Manage the scanning and filing of invoices
• Perform Purchase Order matching and monitoring of unmatched Purchase Orders
• Matching and coding of invoices
• Assist in the reconciliation of vendor statements and respond to vendor inquiries
• Scanning and filing of invoices
• Assist in monthly closing, annual audit requirements and special projects, as required

REQUIREMENTS:

• 2-3 years of Accounts Payable experience
• Working knowledge in one of the ERP systems such as Great Plains, JD Edwards, Sage, ACCPAC is considered an asset, but not mandatory
• Knowledge and experience working in a landed cost module would be ideal, but not required
• Proficient in Excel (Pivot Tables, VLookUp, etc.)
• Resourceful, enthusiastic, excellent team player and not afraid to bring new ideas to the table
• Confident, excellent communicator with strong interpersonal skills
• Collaborator, able to work with others to overcome obstacles
• Critical thinker with strong attention to details
• Willing to learn new things, take on new challenges and enjoy trouble shooting

MANUFACTURING INDUSTRY

Our highly valued client in the manufacturing industry is looking for a VP Finance to join their team!

Reporting to the CEO, the VP Finance brings leadership to and hold responsibility for overseeing the overall financial operations of the various entities by providing accurate information to the CEO, the Executive Team and the Board of Directors, including KPIs, financial analyses, budgeting, forecasting and the preparation of monthly consolidated financial reports.
As a key member of the Executive team, the VP Finance will report to the Board of Directors and work with the senior leadership team to improve the operational efficiencies and financial performance of the Company.  The incumbent will also be expected to play a leadership role in driving the organization towards achieving its financial and operational objectives whilst moving the finance function through the day to day transactional and cost efficiency functions; ensuring effective compliance and control and responding to regulatory developments and financial reporting obligations.  In doing so, there will be the need to balance short term concerns and pressures, such as managing cash, liquidity and profitability with long-term vision and sustainable success.  Working closely with the CEO and the Executive team to drive and manage change and operational improvements; the VP Finance will enhance a new financial and operating reporting system that in turn will drive timely and improved decision making and ultimately profitability across the organization.

Responsibilities:

• Oversee the management and coordination of all fiscal, sales and operational reporting activities of the organization, including providing the CEO with annual budgets and periodic budget/forecast updates for the group
• Oversee the production of daily, weekly and monthly reports, including financial statements (balance sheet, income statement, cash flows), prepared in compliance with generally accepted accounting principles and/or IFRS, with comparison to budget/forecast – forecasting trends and identifying exceptions
• Oversee policy, protocols and internal controls to safeguard the financial assets of the company and ensure safe and sound business operations, recordkeeping and proper disclosure of required financial, operational and management information
• Actively manage a team of 6
• Provide strategic finance support and guidance for evolving partnering relationships, joint ventures, etc.
• Liaise and work with executive team and department managers to develop annual and multi year strategic plans for the company, including budgeting, forecasting and business plans, and identifying appropriate KPIs based on both industry and internal standards
• Oversee local, provincial/state, and federal reporting requirements, including tax and regulatory filings, across all entities within the group
• Provide advice on changing governmental legislation that potentially impacts the business financial, administrative and IT requirements, as well as tax guidance for Canadian and US revenue
• Oversee all treasury activities, including banking, investment, derivative/foreign currency and liquidity management
• Oversee and guide the year-end processes and provide overall coordination and liaise with external auditors on year-end (and other) reporting requirements, direct company staff to work within the parameters and discuss/review with the auditors’ recommendations for procedural improvements
• Supervise assigned personnel, allocate work and make decisions regarding employment related functions (performance, training/development, salary recommendations, promotions/transfers)
• Align Finance team to business requirements, identifying key roles and hires and mentoring and training existing team
• Serve on management committees, as representative to Board meetings and liaison otherwise, as requested

Qualifications:

• University degree in Business/Accounting with a professional accounting designation (CPA); MBA a plus
• A minimum of ten years of experience of increasing responsibility in senior level finance, ideally with a multi-divisional consumer goods manufacturer/distributor dealing with top tier online retailers
• Supervisory experience of manager-level employees
• Knowledge of finance, accounting, auditing, budgeting, and cost control principles including Generally Accepted Accounting Principles, International Financial Reporting Standards and Generally Accepted Auditing Standards
• Experience overseeing and guiding 3rd party audits
• Knowledge of automated financial and accounting reporting systems as well as ERP/MRP and Microsoft Office
• Knowledge of regulatory reporting requirements and applicable local/provincial/federal regulations
• Ability to analyze financial and operational data and prepare financial reports, statements and projections
• Working knowledge of short and long-term budgeting and forecasting and profitability analysis
• Offshore, multi-currency experience with exposure to international structures and transfer pricing
• Superior professional written and verbal communication and interpersonal skills
• High level of critical thinking ability, with creative and innovative problem solving
• Strong leadership, project management and decision making skills
• Ability to motivate teams to produce quality materials within tight time frames and simultaneously manage several projects
• Ability to participate in and facilitate group meetings
• International/US travel may be required

DISTRIBUTION INDUSTRY

Our highly valued client is looking for a Bilingual Accounts Receivable Specialist to join their growing team!

This is a newly created position that reports to the Accounts Receivable Supervisor.  The Bilingual Accounts Receivable Specialist is responsible for ensuring the timeliness and accuracy of payments received and posted in our systems, implementing company policy on overdue accounts on a timely basis.

Responsibilities:

• Post payments, collect payments and process credit card payments
• Prepare bank deposits
• Review daily branch cash sheets and correct errors
• Reconcile customer accounts and make follow-up calls to resolve payment issues
• Respond to account balance and payment inquiries by customers
• Ensure customer accounts are accurate and up to date
• Monitoring customer’s account balance and releasing orders
• Follow up on overdue accounts
• Create spreadsheets and use software to prepare reports and AR documents
• Distribute account statements to clients
• Perform credit checks in connection with setting up new accounts
• Assist with month-end and year-end closing
• Resolve payment issues without delay to prevent any misrepresentations
• Other duties as assigned

Qualifications:

• Solid understanding of basic accounting principles and fair credit practices
• Fluent in English & French (oral and written)
• Strong MS Excel skills including complex functions
• At least 2 years of experience in a similar role
• Ability to work in a fast-paced environment
• Review and fact-checking skills and accuracy in numerical calculations and documentation with a strong attention to detail
• Able to work independently, assess urgency and risks to make timely decisions
• Excellent written and oral communication skills including the ability to effectively interact with all levels of personnel and customers

ENTERTAINMENT INDUSTRY

Our client in False Creek is looking for a talented HR Manager to join their fun and collaborative team.

Responsibilities:

• Perform staff evaluations on a periodic basis
• Provide ongoing maintenance/update in BambooHR
• Review contracts (deal memos) templates re: overtime
• Prepare employee deal memos and packages as well as following up on missing information
• Handling conflicts and mediating a positive resolution
• Investigate/research union talks re: animation industry (make recommendations, union vs non-union, town hall meetings)
• Update Policies & Procedures manual
• Perform full cycle recruitment including on-boarding and off-boarding
• Prepare employment letters
• Keep up to date with Employment Standards and legislative changes
• All other responsibilities that fall within HR

Qualifications:

• Diligent, highly organized, ethical and with good time management
• Direct industry experience in animation, production or filming is an asset
• Proficient in BambooHR to provide recommendations for improvements on the newly implemented HRIS
• Exposure to Google Suite products for daily communication
• Easy going, firm, assertive yet empathetic and caring
• Knowledgeable in HR procedures and the Employment Standards Act (ESA)

DISTRIBUTION INDUSTRY

Are you ready to take on a new and exciting Accounts Payable Lead opportunity with my highly valued client in the distribution industry?

Reporting to the Controller in the Accounting and Finance Department, the individual will be responsible for full cycle Accounts Payable function.

Responsibilities:

• Manage the data entry of invoices and payment to suppliers
• Perform weekly cheque processing and EFT preparation
• Manage the scanning and filing of invoices
• Matching and coding of invoices
• Perform reconciliation of vendor statements and respond to vendor inquiries
• Assist in monthly closing and annual audit requirements and special projects as required

Qualifications:

• Minimum 3 to 5 years of Accounts Payable work experience
• Working knowledge in one of the ERP systems such as Great Plains, Oracle, JD Edwards, Sage or ACCPAC is required
• Experience in implementing EFT payments (i.e. uploading files to the financial institution to pay vendors via wire transfer)
• Exposure to Automated Clearing House (ACH) will be an asset
• Proficient in Excel (Pivot Tables, Vlookup, etc.)
• Ability to supervise and mentor staff, build the team, work with limited supervision and manage workload
• Resourceful, enthusiastic, excellent team player and not afraid to bring new ideas to the table
• Confident, excellent communicator with strong interpersonal skills, able to build trusting relationships across the business at all levels
• Collaborator, able to work with others to overcome obstacles
• Critical thinker with strong attention to details but has ability to think outside the box
• Willing to learn new things, take on new challenges and enjoy trouble shooting

DISTRIBUTION INDUSTRY

Our valued client in the distribution industry is looking for an HR & Administration Manager to join their team!

Reporting to the Director, you will be responsible for overseeing all matters pertaining to human resources ranging from recruitment to setting up HR policies for the firm.

Responsibilities:

• Handle the full spectrum of human resources services including staff recruitment, payroll calculation, compensation/benefits, performance management, employee relations and training
• Formulate and implement Human Resources policies and programs
• Maintain and update employee personnel files
• Assist with Work Permit and Permanent Residency processes
• Prepare monthly HR reports and analysis for management review
• Support the office administration including but not limited to setting up new office, order office supplies, coordinate office repairs and maintenance
• Planning and organizing company events
• Work closely and support other offices for any special events

Qualifications:

• University graduate in Human Resources Management or equivalent work experience
• Minimum of 5 years working experience in human resources and administration field
• Exposure to payroll processing
• Good knowledge of local legal requirements, employment standards and HR practices
• Excellent computer skills in Microsoft Excel, PowerPoint and Outlook
• Good interpersonal and communication skills with the ability to deal with staff in a professional manner
• Ability to work independently
• Flexible and able to prioritize tasks, able to work in a very fast-paced environment

CONSUMER SERVICES INDUSTRY

Our highly valued client, one of Canada’s top employers in the consumer services space is looking for a Senior Tax Analyst to join their Finance team!

Reporting to the Corporate Controller & Head of Tax, the Senior Tax Analyst will oversee all matters relating to taxation for the organization.

Responsibilities:

• Prepare Canadian Corporate income tax returns and US income tax working papers
• Manage all aspects of Canadian and US income and indirect tax audits
• Research and implement potential tax planning opportunities identified for the organization
• Assist external advisors with researching and presenting individual tax planning opportunities for key Executives
• Prepare interim and year end tax provision working papers and memos to file
• Prepare transfer pricing annual update memo for review by external advisors, along with maintaining contemporaneous documents to support transfer pricing positions
• Prepare any informational tax returns (direct and/or indirect)
• Manage and prepare SR&ED claims
• Prepare monthly, quarterly and annual sales tax returns and process related payments
• Manage tax budget and ensure any variances are appropriately documented
• Manage and mitigate overall tax risks
• Effectively manage internal and external relationships

Qualifications:

• CPA designation (CPA, CA | CPA, CGA | CPA, CMA)
• Completion of Level 1 & 2 in the CPA In-Depth Tax Course
• Strong accounting, analytical and research skills
• Exceptional communication skills (oral and written)
• Strong ability in mitigating tax risks and problem solving
• Passion in communicating benefits of tax initiatives to key team members
• Demonstrated leadership abilities

DISTRIBUTION INDUSTRY

Our highly valued client is looking for an Inside Sales Representative to join their team!

Based either in Ottawa or Mississauga, this is a full-time business to business sales role focusing on the province of Quebec. The role combines dealing with existing wholesale customers and sourcing potential new clients.

Responsibilities:

• Responsible for sales and customer service for a large wholesale customer network in Quebec
• Daily outbound calls and emails to customers
• Close sales and achieve quarterly quotas
• Work closely with the outside sales team, sharing best practices and helping on initiatives
• Work closely with the customer service department
• Strengthen and nurture relationships with existing customer base
• Retain at risk customers by taking ownership of issue resolution
• Identify and research potential new customers, targeting key decision makers resulting in sales
• Contact and close leads provided internally by other departments
• Be fully aware of the company’s strengths and leverage those against the competition
• Offer website/phone training as necessary to customers to allow them to utilize the company’s services
• Daily tracking and logging of sales calls/progress
• Maintain and expand database of existing customers and prospects

Qualifications:

• Three years of sales or customer service experience ideally in a similar industry
• Fully bilingual (English and French)
• Proven record of accomplishment of increasing sales and achieving sales quotas
• Minimum High School diploma; Bachelor’s Degree preferred or equivalent experience
• Strong phone presence and experience dialing significant numbers of customers daily
• Excellent verbal and written communication skills
• Strong listening skills combined with ability to bring solutions to customers
• Ability to work independently demonstrating organizational and time management skills
• Comfortable using Word, Excel etc. Experience using CRM applications is an asset

MINING INDUSTRY

Due to growth, our highly valued client in the mining industry is looking for a Tax Manager to join their team!

Reporting to the Vice President of Tax, the Tax Manager will assist the Director, and provide oversight to the Tax Analyst, in the preparation of the consolidated tax reporting for financial statement purposes, and compliance reporting with the tax authorities.  The Tax Manager will also be responsible for coordinating and resolving outstanding tax issues with subsidiary tax personnel and external consultants.

Responsibilities:

• Manage the preparation of the monthly, quarterly and annual consolidated tax provisions, financial statement note disclosures as well as supporting documentation
• Manage the preparation of Canadian income tax returns, T106s and T1134s including liaising with tax authorities on audit requests
• Oversight of transfer pricing reporting and compilation of contemporaneous documentation with external consultants
• Provide recommendations to minimize the Company’s overall tax burden
• Assist as needed with corporate tax restructuring and other tax projects
• International travel may be required

Qualifications:

• CPA designation
• Completion of the CPA In-Depth Tax Course
• At least three years of experience, preferably in a public or industry tax practice environment
• Strong tax accounting skills, preferably within a public accounting firm handling the provision calculations for large multinational clients or within a multinational corporation preparing the tax provision
• Excellent knowledge of International Financial Reporting Standards (IFRS)
• Ability to work in a fast-paced environment with competing priorities
• Strong analytical skills, attention to details and deadline oriented
• Possess excellent communication and organizational skills
• Excellent ownership and a “can-do” attitude
• Proficient with MS Office products (Excel, Word, PowerPoint and Outlook)
• Ability to speak, read and write Spanish would be beneficial but not a requirement

DISTRIBUTION INDUSTRY

Our highly valued client is looking for a Temporary Accounts Payable Clerk for a medical leave coverage.

This position reports to the Accounts Payable Supervisor. The accounts payable clerk is responsible for processing invoices and posting in our systems in a timely and accurate manner bases and in accordance with company policy and procedures.

Responsibilities:

• Match purchase order confirmation prices and quantities to vendor’s invoices
• Enter invoices in system for payments ensuring correct approval, coding, and matching
• Ensure compliance to Company policies and procedures
• Maintain AP invoicing filing system
• Special projects as assigned by the AP supervisor or Controller
• Process high volume AP invoices (approximately 100 – 200)

Qualifications:

• Minimum one year experience
• Proficiency in Microsoft Excel
• Ability to work well in a fast paced environment
• Able to work independently, assess urgency and risks to make timely decisions
• Good written and oral communication skills
• Works well in a team environment

FINANCIAL SERVICES INDUSTRY

Our client in Downtown Vancouver is looking for an Executive Assistant to join their team!

Responsibilities:

• Providing professional and confidential executive support
• Working with the CEO as a proactive partner to form an efficient and effective team
• Maintaining the CEO’s e-mail system, calendar and filing system
• Making appointments, coordinating travel and meeting arrangements
• Planning and coordinating the CEO’s schedule
• Receiving, distributing, redirecting, and responding to mail, email and telephone calls
• Coordinating travel and accommodations for executives
• Tracking and preparing travel expense reports
• Maintaining effective relationships across all departments
• Ordering office supplies and tracking inventory
• Attending to visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Performing other administrative duties such as filing, scanning, photocopying and faxing
• Liaising with building management
• Assisting with special projects
• Other related duties as required or assigned

Qualifications:

• A minimum of 5 years’ experience as a professional executive assistant or senior administrative assistant
• Well developed organizational and time management skills
• Completion of relevant post secondary studies
• Proficiency in Microsoft Word, Excel and PowerPoint
• Typing speed above 50 wpm
• Highly professional demeanor, confidence, maturity and communication skills
• Effective in multi-tasking in a high-pressure environment
• Ability to use sound judgment and respond in a proactive manner
• Demonstrated ability to maintain confidentiality and deal with highly sensitive materials and situations

ENGINEERING INDUSTRY

Responsibilities:

• Billing – coordinate with Project Managers and Controller to prepare billing invoices for the different branches
• Respond to billing inquiry e-mails
• Send out invoices to customers
• Prepare bank deposits
• Keep track and process accounts and incoming payments in compliance with financial policies and procedures
• Perform day-to-day financial transactions including verifying, classifying, computing, posting and recording accounts receivable data
• Verify discrepancies by resolving clients’ billing issues
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Prepare various weekly and monthly billing & reports
• Collections – monitor accounts and take appropriate actions with customers to arrange for payment
• Issue monthly billing statements for customers
• Ensure that delinquent customers are contacted on a continual basis
• Enlist the effort of Project Managers when necessary to accelerate the collection process
• Open projects in Ajera and add tasks to projects

Qualifications:

• Experience in Construction, Architecture or Engineering industry is preferrable
• Project Accounting experience
• Full cycle accounting experience
• Proficient in Excel & Word
• Experience with Ajera is a strong asset
• Strong analytical skills
• Experience with reconciling accounts and resolving discrepancies
• Strong knowledge of accounting principles with the ability to identify and recommend new approaches and process improvements

DISTRIBUTION INDUSTRY

Reporting to the Controller – Canadian Operations, the Payroll Administrator ensures all aspects of payroll cycle for 300+ employees across Canada are processed in a timely and accurate manner and in accordance with company policy, government legislation and employment standards.

Responsibilities:

• Accurately prepare and process payroll on a bi-weekly basis and ensure all data files are complete for transmission to ADP on time
• Input and process payroll information, including new hires, status changes, terminations, timesheets, banking information etc. in an accurate and timely manner
• Calculate and process pay adjustments, salary changes and other payroll related payments
• Investigate and resolve timesheets or timeclock errors
• Assist Benefit Administrator with employee benefits related duties
• Maintain vacation and time off schedule
• Act as time and attendance module administrator
• Create and run reports related with payroll, time attendance and benefit reports
• Prepare monthly express store employees commission according to sales report
• Prepare Record of Employment (ROE’s) and respond to government related inquiries
• Prepare reconciliations for payroll accounts
• Prepare WCB, WSIB and EHT deductions and remittance
• Perform year-end payroll procedures including reconciliation and ensure accurate information in T4
• Prepare provincial and federal payroll tax reconciliations and annual filings
• Prepare and post payroll journal entries into the accounting system
• Prepare and post employee benefit journal entries, reconciliation and payments
• Prepare and post employees vacation accrual and prepare journal entries monthly
• Prepare annual employees vacation reconciliation
• Coordinate with ADP to resolve glitches of ADP Work Force Now Time Attendance Module
• Coordinate and implement ADP Time Off Module
• Prepare and complete government payroll surveys and reports
• Provide support to AP and AR department when needed
• Perform other accounting and administrative duties including special projects as assigned by Controller or HR Benefits Administrator

Qualifications:

• Strong skills using and understanding ADP WorkForceNow is required
• Successful completion of Canadian Payroll Association certification (PCP) preferred
• Minimum 3 years’ payroll experience in a multi-location environment
• Experience with hourly and salaried payroll
• Sufficient accounting knowledge to perform journal entries and payroll account reconciliations
• Ability to maintain a high degree of discretion, diplomacy and confidentiality
• Strong computer skills including MS Office – intermediate to advanced level of Excel is required
• Ability to work well in a fast paced environment
• Strong interpersonal skills and communication skills (verbal and written)

Please send your resume to hiring@smartchoicepro.com for immediate consideration!

CONSTRUCTION INDUSTRY

Responsibilities:

• Entry & posting of vendor invoices in Navision
• Process & prepare weekly payment runs
• Verify vendor accounts by reconciling monthly statements
• Management of Company-wide Cell Phone invoices and requested changes
• Monthly preparation of AP Pending invoices report
• Reconciliation of AP sub-ledger and G/L
• Management of Company Credit card expenses and out of pocket expenses
• Any other miscellaneous tasks given
• This individual will also provide direct assistance with field office training, office administration, and year-end financial audit preparation

Qualifications:

• Degree or diploma in Accounting or accounting related studies from a recognized post-secondary institution
• 3-5 years of experience in an accounting or accounts payable function
• Excellent written and verbal communication skills in English
• Exceptional interpersonal skills and willing to work in a “Team” environment
• Ability to shift priorities and reach varying deadlines. Strong “can-do” approach to work
• Strong skills in Excel and Systems ERP
• Good skills in Word, PowerPoint and the ability to learn new software as required
• Good organizational skills
• Good understanding of office etiquette

Please send your resume to hiring@smartchoicepro.com for immediate consideration!