Due to growth, my client is looking to add an Administrative Assistant to join their team. This exciting role offers lots of growth and learning opportunities. They are looking for an experienced, collaborative, technically and technology advanced individual with a keen eye for details.

Qualifications:

• High School Diploma minimum. Post-Secondary education with a focus on Business Management is considered a strong asset
• The ideal candidate is calm, efficient, and organized with strong attention to detail
• High degree of data entry accuracy and able to multi-task in a fast-paced & ever-changing environment
• Ability to work in a team environment and is a team player
• Proficient in MS Office and Adobe. Experience with InDesign is considered a strong asset
• Exceptional communication skills both written and oral with clients, sales team, and internal office staff a must
• Proficient in time management and able to effectively deliver on tight deadlines
• Independent, self-managed worker that is willing to provide help and learn new tasks

Responsibilities:

• Welcome and host clients, purchasers, and realtors as required
• Manage and direct calls from our multi-line phone system, respond to email inquiries, and schedule internal meetings
• Maintain and organize files, documents and records
• Accept and manage Deposit Receipts and arrange couriers
• View and respond to inquiries on Facebook. Assist with event planning and corporate gifting initiatives
• Order and manage office inventory and supplies

Due to growth, our highly valued client is looking to add a Controller to oversee the accounting processes for 4 entities.  This exciting opportunity offers a competitive salary and extended health benefits.  They are looking for an experienced, collaborative, technically and technology advanced individual with a keen eye for details.

Duties:

• Manage and oversee all accounting operations including accounts receivable, accounts payable, journal entries, bank and intercompany accounts reconciliations, etc.

• Responsible for full cycle accounting including payroll & benefits administration

• Prepare monthly consolidated financial statements and analysis for senior management

• Participate in the preparation of annual budget, financial forecasts and the reports of variances

• Prepare year-end processing for 4 Canadian entities

• Review current accounting operations and internal control systems, offer recommendations for improvement and implementing new processes

• Supervise and provide leadership and support to accounting staff

To be successful in this role, the individual will possess:

• An accounting designation with 5+ years of experience including staff supervision

• High proficiency with Microsoft Word, Excel, Outlook and PowerPoint

• High-level organizational skills

• Experience with QuickBooks Enterprise and SAGE 50

• Excellent written and verbal communication skills

• Strong interpersonal skills

• Must be detail and deadline oriented

• Ability to work independently and as part of a team is required

• Experience with Dynamic 365 (CRM System) is an asset

• Fluency in written and oral English is an asset

• Experience in the Real Estate industry is an asset

• Critical thinking and problem solving skills

My client in Mount Pleasant is looking for a talented COO to join their fun and collaborative team.

Ideal Candidate:

• Diligent, highly organized, highly motivated, ethical and with good time management
• Direct industry experience in animation, production or filming is an asset but not mandatory
• Proficient in Bamboo HR is an asset
• Exposure to Google Suite products for daily communication
• Easy going, firm, assertive yet empathetic and caring
• Knowledgeable in HR procedures and the Employment Standards Act (ESA)
• Must have a business degree
• Business acumen, think strategically (effectively manage/oversee various departments, be creative and have vision)

Duties:

• Perform staff evaluation on a periodic basis
• Handling conflicts and mediating a positive resolution
• Oversees the daily administrative and operational functions (Accounting, HR and Office Manager)
• Perform budgeting and financial planning
• Strategize on how to make business profitable for future sale
• Develop company policies that promote a positive company culture
• Liaise with lawyers and review agreements
• Arranging interim financing for projects
• Direct role in project budgeting and financial structures
• Supervise production cost
• Government relations - tax (comprehensive responsibility for tax planning among all companies)
• Debt financing for parent co. as appropriate (leases, lines of credit, term loans)
• Lead efforts with outside counsel on negotiations with service providers, broadcasters and banks
• Involve in lease negotiations
• Conduct capacity planning
• Interface with industry associations (CMPA, MPPIA etc.)

Our global client in the distribution industry is seeking for an energetic and passionate team member to join their Vancouver office. 

Responsibilities:

• Responsible for a full spectrum of administration function
• Assist in company-wide administrative requests
• Arrange corporate travel with budget approval (within Canada, US and International destinations)
• Regularly monitor vendor performance and services in order to comply with company standards and provide timely comprehensive reports to the Senior Assistant to COO
• Provide executive support to Top Management when necessary
• Various other duties as needed such as business and company car registrations, update car insurance, statements of information
• Assist in planning and organizing company events
• Keep track of personal documents related to the company directors’ CAN traveling status, tax filings, etc.
• Schedule all medical appointments and pick up prescriptions
• Keep track of all documents related to the company directors’ CAN properties, cars (insurance, property tax, annual dues) and being involved in working with contractors in the renovations that will happen in 2021-2022
• Look after personal banking items such as reordering cheques, paying off credit cards, getting anything from the bank contact when required
• Help maintain cell phones, laptops, printers, internet and TV connections at the house, follow up when something is broken/not working
• Manage shipments between Canada, San Diego, HK, Tenerife, Sweden  and other offices as required
• Schedule and pay gardener, sprinkler company, tree cutting services, window cleaning, housekeepers, alarm services, act as the point of contact for neighbors if directors are out of town and ensure all utility bills are paid
• Assist and coordinate  grocery shopping when required 

Qualifications:

• Minimum 3+ years of experience in a similar position  
• Ability to speak Mandarin or Cantonese preferred
• Experience in booking travel both online and through a travel agent  
• Good knowledge of Microsoft Outlook, Excel and Word
• Strong communication skills including ability and willingness to communicate on occasional evenings with personnel in Hong Kong, China and Africa
• Strong attention to details, accuracy and completeness
• Ability to handle assignments with limited supervision
• Familiar with life, work and taxation in Canada

Are you ready to take on a new and exciting Assistant Controller opportunity with my highly valued client in the distribution industry?

Objectives

• To produce, review; analyze monthly and annual financial statements in accordance with Canadian ASPE (consolidated, for Canadian and US entities) and IFRS SME (Barbados entities) and report to executive management in a timely manner.
• To maintain the General Ledger by ensuring it is complete and accurate.
• To comply with routine monthly, quarterly, yearly financial statutory reporting and remittances.
• To manage and monitor cash inflows and outflows and ensure there is sufficient cash to fund company operations
• Team leadership of the Accounts Payable team, and also leadership support of Receivables team
• Management level reporting to executive management and Board of Directors; improving existing reporting tailored to precise management information needs
• Support for the Controller, and filling gap tasks on behalf of the Controller

Financial Reporting and Analysis

• Prepare and analyse monthly and yearly financial reports at entity level and at consolidation level.
• Prepare and submit monthly, quarterly, and annual surveys to Statistics Canada.
• Prepare and remit monthly, quarterly, and annual sales tax to Canada Revenue Agency (GST, QST, PST, SK, MB).
• Prepare and remit quarterly Sales Use Tax in Nevada and California.
• Prepare monthly and quarterly royalty reporting and payments
• Establishing and maintaining internal controls
• Managing all aspects of the general ledger

FP&A

• Collaborate with department managers on department budget relating to SG&A
• Collaborate with Director, Financial Analyst on inventory valuation and Cost of Goods Sold

Treasury

• Prepare reports on monthly bank covenant compliance
• Monitor security margin and LIBOR loans, and adjust borrowing
• Review bank reconciliations
• Coordinate with banks
  • ACH/EFT payment setup and monitoring
  • LIBOR loan borrowing
  • Set-up and close bank accounts

Annual Audit Report and Taxation:

• Coordinate with external auditors/tax preparers
  • PBC requests
  • Annual Audits (in Canada and Barbados)
  • Canadian and US Tax Preparations

Other:

• Supervise and mentor staff

Qualifications:

• CPA designation (minimum 4 years post qualification).
• Experience in large, multi-entity, multi-currency, international companies preferred.
• Experience using Microsoft Dynamics Great Plains and other complex ERP system preferred.
• Experience in accruals of program costs, and program costs management preferred
• Ability to supervise staff, work with limited supervision, and manage workload.
• Resourceful, enthusiastic, progressive thinker and not afraid to bring new ideas to the table.
• Previous supervisory experience required.
• Advanced Excel (VLookUp & Pivot Tables) and data analysis skills

DISTRIBUTION INDUSTRY

Are you ready to take on a new and exciting AP Specialist opportunity with my highly valued client in the distribution industry?

Reporting to the AP Lead in the Accounting and Finance Department, the individual will be responsible for full cycle Accounts Payable function.

DUTIES (but not limited to):

• Manage the data entry of invoices and payment to suppliers
• Perform weekly cheque processing and EFT preparation
• Manage the scanning and filing of invoices
• Perform Purchase Order matching and monitoring of unmatched Purchase Orders
• Matching and coding of invoices
• Assist in the reconciliation of vendor statements and respond to vendor inquiries
• Scanning and filing of invoices
• Assist in monthly closing, annual audit requirements and special projects, as required

REQUIREMENTS:

• 2-3 years of Accounts Payable experience
• Working knowledge in one of the ERP systems such as Great Plains, JD Edwards, Sage, ACCPAC is considered an asset, but not mandatory
• Knowledge and experience working in a landed cost module would be ideal, but not required
• Proficient in Excel (Pivot Tables, VLookUp, etc.)
• Resourceful, enthusiastic, excellent team player and not afraid to bring new ideas to the table
• Confident, excellent communicator with strong interpersonal skills
• Collaborator, able to work with others to overcome obstacles
• Critical thinker with strong attention to details
• Willing to learn new things, take on new challenges and enjoy trouble shooting

MANUFACTURING INDUSTRY

Our highly valued client in the manufacturing industry is looking for a VP Finance to join their team!

Reporting to the CEO, the VP Finance brings leadership to and hold responsibility for overseeing the overall financial operations of the various entities by providing accurate information to the CEO, the Executive Team and the Board of Directors, including KPIs, financial analyses, budgeting, forecasting and the preparation of monthly consolidated financial reports.
As a key member of the Executive team, the VP Finance will report to the Board of Directors and work with the senior leadership team to improve the operational efficiencies and financial performance of the Company.  The incumbent will also be expected to play a leadership role in driving the organization towards achieving its financial and operational objectives whilst moving the finance function through the day to day transactional and cost efficiency functions; ensuring effective compliance and control and responding to regulatory developments and financial reporting obligations.  In doing so, there will be the need to balance short term concerns and pressures, such as managing cash, liquidity and profitability with long-term vision and sustainable success.  Working closely with the CEO and the Executive team to drive and manage change and operational improvements; the VP Finance will enhance a new financial and operating reporting system that in turn will drive timely and improved decision making and ultimately profitability across the organization.

Responsibilities:

• Oversee the management and coordination of all fiscal, sales and operational reporting activities of the organization, including providing the CEO with annual budgets and periodic budget/forecast updates for the group
• Oversee the production of daily, weekly and monthly reports, including financial statements (balance sheet, income statement, cash flows), prepared in compliance with generally accepted accounting principles and/or IFRS, with comparison to budget/forecast – forecasting trends and identifying exceptions
• Oversee policy, protocols and internal controls to safeguard the financial assets of the company and ensure safe and sound business operations, recordkeeping and proper disclosure of required financial, operational and management information
• Actively manage a team of 6
• Provide strategic finance support and guidance for evolving partnering relationships, joint ventures, etc.
• Liaise and work with executive team and department managers to develop annual and multi year strategic plans for the company, including budgeting, forecasting and business plans, and identifying appropriate KPIs based on both industry and internal standards
• Oversee local, provincial/state, and federal reporting requirements, including tax and regulatory filings, across all entities within the group
• Provide advice on changing governmental legislation that potentially impacts the business financial, administrative and IT requirements, as well as tax guidance for Canadian and US revenue
• Oversee all treasury activities, including banking, investment, derivative/foreign currency and liquidity management
• Oversee and guide the year-end processes and provide overall coordination and liaise with external auditors on year-end (and other) reporting requirements, direct company staff to work within the parameters and discuss/review with the auditors’ recommendations for procedural improvements
• Supervise assigned personnel, allocate work and make decisions regarding employment related functions (performance, training/development, salary recommendations, promotions/transfers)
• Align Finance team to business requirements, identifying key roles and hires and mentoring and training existing team
• Serve on management committees, as representative to Board meetings and liaison otherwise, as requested

Qualifications:

• University degree in Business/Accounting with a professional accounting designation (CPA); MBA a plus
• A minimum of ten years of experience of increasing responsibility in senior level finance, ideally with a multi-divisional consumer goods manufacturer/distributor dealing with top tier online retailers
• Supervisory experience of manager-level employees
• Knowledge of finance, accounting, auditing, budgeting, and cost control principles including Generally Accepted Accounting Principles, International Financial Reporting Standards and Generally Accepted Auditing Standards
• Experience overseeing and guiding 3rd party audits
• Knowledge of automated financial and accounting reporting systems as well as ERP/MRP and Microsoft Office
• Knowledge of regulatory reporting requirements and applicable local/provincial/federal regulations
• Ability to analyze financial and operational data and prepare financial reports, statements and projections
• Working knowledge of short and long-term budgeting and forecasting and profitability analysis
• Offshore, multi-currency experience with exposure to international structures and transfer pricing
• Superior professional written and verbal communication and interpersonal skills
• High level of critical thinking ability, with creative and innovative problem solving
• Strong leadership, project management and decision making skills
• Ability to motivate teams to produce quality materials within tight time frames and simultaneously manage several projects
• Ability to participate in and facilitate group meetings
• International/US travel may be required

DISTRIBUTION INDUSTRY

Our highly valued client is looking for a Bilingual Accounts Receivable Specialist to join their growing team!

This is a newly created position that reports to the Accounts Receivable Supervisor.  The Bilingual Accounts Receivable Specialist is responsible for ensuring the timeliness and accuracy of payments received and posted in our systems, implementing company policy on overdue accounts on a timely basis.

Responsibilities:

• Post payments, collect payments and process credit card payments
• Prepare bank deposits
• Review daily branch cash sheets and correct errors
• Reconcile customer accounts and make follow-up calls to resolve payment issues
• Respond to account balance and payment inquiries by customers
• Ensure customer accounts are accurate and up to date
• Monitoring customer’s account balance and releasing orders
• Follow up on overdue accounts
• Create spreadsheets and use software to prepare reports and AR documents
• Distribute account statements to clients
• Perform credit checks in connection with setting up new accounts
• Assist with month-end and year-end closing
• Resolve payment issues without delay to prevent any misrepresentations
• Other duties as assigned

Qualifications:

• Solid understanding of basic accounting principles and fair credit practices
• Fluent in English & French (oral and written)
• Strong MS Excel skills including complex functions
• At least 2 years of experience in a similar role
• Ability to work in a fast-paced environment
• Review and fact-checking skills and accuracy in numerical calculations and documentation with a strong attention to detail
• Able to work independently, assess urgency and risks to make timely decisions
• Excellent written and oral communication skills including the ability to effectively interact with all levels of personnel and customers

ENTERTAINMENT INDUSTRY

Our client in False Creek is looking for a talented HR Manager to join their fun and collaborative team.

Responsibilities:

• Perform staff evaluations on a periodic basis
• Provide ongoing maintenance/update in BambooHR
• Review contracts (deal memos) templates re: overtime
• Prepare employee deal memos and packages as well as following up on missing information
• Handling conflicts and mediating a positive resolution
• Investigate/research union talks re: animation industry (make recommendations, union vs non-union, town hall meetings)
• Update Policies & Procedures manual
• Perform full cycle recruitment including on-boarding and off-boarding
• Prepare employment letters
• Keep up to date with Employment Standards and legislative changes
• All other responsibilities that fall within HR

Qualifications:

• Diligent, highly organized, ethical and with good time management
• Direct industry experience in animation, production or filming is an asset
• Proficient in BambooHR to provide recommendations for improvements on the newly implemented HRIS
• Exposure to Google Suite products for daily communication
• Easy going, firm, assertive yet empathetic and caring
• Knowledgeable in HR procedures and the Employment Standards Act (ESA)

DISTRIBUTION INDUSTRY

Are you ready to take on a new and exciting Accounts Payable Lead opportunity with my highly valued client in the distribution industry?

Reporting to the Controller in the Accounting and Finance Department, the individual will be responsible for full cycle Accounts Payable function.

Responsibilities:

• Manage the data entry of invoices and payment to suppliers
• Perform weekly cheque processing and EFT preparation
• Manage the scanning and filing of invoices
• Matching and coding of invoices
• Perform reconciliation of vendor statements and respond to vendor inquiries
• Assist in monthly closing and annual audit requirements and special projects as required

Qualifications:

• Minimum 3 to 5 years of Accounts Payable work experience
• Working knowledge in one of the ERP systems such as Great Plains, Oracle, JD Edwards, Sage or ACCPAC is required
• Experience in implementing EFT payments (i.e. uploading files to the financial institution to pay vendors via wire transfer)
• Exposure to Automated Clearing House (ACH) will be an asset
• Proficient in Excel (Pivot Tables, Vlookup, etc.)
• Ability to supervise and mentor staff, build the team, work with limited supervision and manage workload
• Resourceful, enthusiastic, excellent team player and not afraid to bring new ideas to the table
• Confident, excellent communicator with strong interpersonal skills, able to build trusting relationships across the business at all levels
• Collaborator, able to work with others to overcome obstacles
• Critical thinker with strong attention to details but has ability to think outside the box
• Willing to learn new things, take on new challenges and enjoy trouble shooting

DISTRIBUTION INDUSTRY

Our valued client in the distribution industry is looking for an HR & Administration Manager to join their team!

Reporting to the Director, you will be responsible for overseeing all matters pertaining to human resources ranging from recruitment to setting up HR policies for the firm.

Responsibilities:

• Handle the full spectrum of human resources services including staff recruitment, payroll calculation, compensation/benefits, performance management, employee relations and training
• Formulate and implement Human Resources policies and programs
• Maintain and update employee personnel files
• Assist with Work Permit and Permanent Residency processes
• Prepare monthly HR reports and analysis for management review
• Support the office administration including but not limited to setting up new office, order office supplies, coordinate office repairs and maintenance
• Planning and organizing company events
• Work closely and support other offices for any special events

Qualifications:

• University graduate in Human Resources Management or equivalent work experience
• Minimum of 5 years working experience in human resources and administration field
• Exposure to payroll processing
• Good knowledge of local legal requirements, employment standards and HR practices
• Excellent computer skills in Microsoft Excel, PowerPoint and Outlook
• Good interpersonal and communication skills with the ability to deal with staff in a professional manner
• Ability to work independently
• Flexible and able to prioritize tasks, able to work in a very fast-paced environment

CONSUMER SERVICES INDUSTRY

Our highly valued client, one of Canada’s top employers in the consumer services space is looking for a Senior Tax Analyst to join their Finance team!

Reporting to the Corporate Controller & Head of Tax, the Senior Tax Analyst will oversee all matters relating to taxation for the organization.

Responsibilities:

• Prepare Canadian Corporate income tax returns and US income tax working papers
• Manage all aspects of Canadian and US income and indirect tax audits
• Research and implement potential tax planning opportunities identified for the organization
• Assist external advisors with researching and presenting individual tax planning opportunities for key Executives
• Prepare interim and year end tax provision working papers and memos to file
• Prepare transfer pricing annual update memo for review by external advisors, along with maintaining contemporaneous documents to support transfer pricing positions
• Prepare any informational tax returns (direct and/or indirect)
• Manage and prepare SR&ED claims
• Prepare monthly, quarterly and annual sales tax returns and process related payments
• Manage tax budget and ensure any variances are appropriately documented
• Manage and mitigate overall tax risks
• Effectively manage internal and external relationships

Qualifications:

• CPA designation (CPA, CA | CPA, CGA | CPA, CMA)
• Completion of Level 1 & 2 in the CPA In-Depth Tax Course
• Strong accounting, analytical and research skills
• Exceptional communication skills (oral and written)
• Strong ability in mitigating tax risks and problem solving
• Passion in communicating benefits of tax initiatives to key team members
• Demonstrated leadership abilities

DISTRIBUTION INDUSTRY

Our highly valued client is looking for an Inside Sales Representative to join their team!

Based either in Ottawa or Mississauga, this is a full-time business to business sales role focusing on the province of Quebec. The role combines dealing with existing wholesale customers and sourcing potential new clients.

Responsibilities:

• Responsible for sales and customer service for a large wholesale customer network in Quebec
• Daily outbound calls and emails to customers
• Close sales and achieve quarterly quotas
• Work closely with the outside sales team, sharing best practices and helping on initiatives
• Work closely with the customer service department
• Strengthen and nurture relationships with existing customer base
• Retain at risk customers by taking ownership of issue resolution
• Identify and research potential new customers, targeting key decision makers resulting in sales
• Contact and close leads provided internally by other departments
• Be fully aware of the company’s strengths and leverage those against the competition
• Offer website/phone training as necessary to customers to allow them to utilize the company’s services
• Daily tracking and logging of sales calls/progress
• Maintain and expand database of existing customers and prospects

Qualifications:

• Three years of sales or customer service experience ideally in a similar industry
• Fully bilingual (English and French)
• Proven record of accomplishment of increasing sales and achieving sales quotas
• Minimum High School diploma; Bachelor’s Degree preferred or equivalent experience
• Strong phone presence and experience dialing significant numbers of customers daily
• Excellent verbal and written communication skills
• Strong listening skills combined with ability to bring solutions to customers
• Ability to work independently demonstrating organizational and time management skills
• Comfortable using Word, Excel etc. Experience using CRM applications is an asset

MINING INDUSTRY

Due to growth, our highly valued client in the mining industry is looking for a Tax Manager to join their team!

Reporting to the Vice President of Tax, the Tax Manager will assist the Director, and provide oversight to the Tax Analyst, in the preparation of the consolidated tax reporting for financial statement purposes, and compliance reporting with the tax authorities.  The Tax Manager will also be responsible for coordinating and resolving outstanding tax issues with subsidiary tax personnel and external consultants.

Responsibilities:

• Manage the preparation of the monthly, quarterly and annual consolidated tax provisions, financial statement note disclosures as well as supporting documentation
• Manage the preparation of Canadian income tax returns, T106s and T1134s including liaising with tax authorities on audit requests
• Oversight of transfer pricing reporting and compilation of contemporaneous documentation with external consultants
• Provide recommendations to minimize the Company’s overall tax burden
• Assist as needed with corporate tax restructuring and other tax projects
• International travel may be required

Qualifications:

• CPA designation
• Completion of the CPA In-Depth Tax Course
• At least three years of experience, preferably in a public or industry tax practice environment
• Strong tax accounting skills, preferably within a public accounting firm handling the provision calculations for large multinational clients or within a multinational corporation preparing the tax provision
• Excellent knowledge of International Financial Reporting Standards (IFRS)
• Ability to work in a fast-paced environment with competing priorities
• Strong analytical skills, attention to details and deadline oriented
• Possess excellent communication and organizational skills
• Excellent ownership and a “can-do” attitude
• Proficient with MS Office products (Excel, Word, PowerPoint and Outlook)
• Ability to speak, read and write Spanish would be beneficial but not a requirement

DISTRIBUTION INDUSTRY

Our highly valued client is looking for a Temporary Accounts Payable Clerk for a medical leave coverage.

This position reports to the Accounts Payable Supervisor. The accounts payable clerk is responsible for processing invoices and posting in our systems in a timely and accurate manner bases and in accordance with company policy and procedures.

Responsibilities:

• Match purchase order confirmation prices and quantities to vendor’s invoices
• Enter invoices in system for payments ensuring correct approval, coding, and matching
• Ensure compliance to Company policies and procedures
• Maintain AP invoicing filing system
• Special projects as assigned by the AP supervisor or Controller
• Process high volume AP invoices (approximately 100 – 200)

Qualifications:

• Minimum one year experience
• Proficiency in Microsoft Excel
• Ability to work well in a fast paced environment
• Able to work independently, assess urgency and risks to make timely decisions
• Good written and oral communication skills
• Works well in a team environment