PAYROLL ADMINISTRATOR

DISTRIBUTION INDUSTRY

Reporting to the Controller – Canadian Operations, the Payroll Administrator ensures all aspects of payroll cycle for 300+ employees across Canada are processed in a timely and accurate manner and in accordance with company policy, government legislation and employment standards.

Responsibilities:

• Accurately prepare and process payroll on a bi-weekly basis and ensure all data files are complete for transmission to ADP on time
• Input and process payroll information, including new hires, status changes, terminations, timesheets, banking information etc. in an accurate and timely manner
• Calculate and process pay adjustments, salary changes and other payroll related payments
• Investigate and resolve timesheets or timeclock errors
• Assist Benefit Administrator with employee benefits related duties
• Maintain vacation and time off schedule
• Act as time and attendance module administrator
• Create and run reports related with payroll, time attendance and benefit reports
• Prepare monthly express store employees commission according to sales report
• Prepare Record of Employment (ROE’s) and respond to government related inquiries
• Prepare reconciliations for payroll accounts
• Prepare WCB, WSIB and EHT deductions and remittance
• Perform year-end payroll procedures including reconciliation and ensure accurate information in T4
• Prepare provincial and federal payroll tax reconciliations and annual filings
• Prepare and post payroll journal entries into the accounting system
• Prepare and post employee benefit journal entries, reconciliation and payments
• Prepare and post employees vacation accrual and prepare journal entries monthly
• Prepare annual employees vacation reconciliation
• Coordinate with ADP to resolve glitches of ADP Work Force Now Time Attendance Module
• Coordinate and implement ADP Time Off Module
• Prepare and complete government payroll surveys and reports
• Provide support to AP and AR department when needed
• Perform other accounting and administrative duties including special projects as assigned by Controller or HR Benefits Administrator

Qualifications:

• Strong skills using and understanding ADP WorkForceNow is required
• Successful completion of Canadian Payroll Association certification (PCP) preferred
• Minimum 3 years’ payroll experience in a multi-location environment
• Experience with hourly and salaried payroll
• Sufficient accounting knowledge to perform journal entries and payroll account reconciliations
• Ability to maintain a high degree of discretion, diplomacy and confidentiality
• Strong computer skills including MS Office – intermediate to advanced level of Excel is required
• Ability to work well in a fast paced environment
• Strong interpersonal skills and communication skills (verbal and written)

Please send your resume to hiring@smartchoicepro.com for immediate consideration!