OFFICE ADMINISTRATOR & PERSONAL ASSISTANT

Our global client in the distribution industry is seeking for an energetic and passionate team member to join their Vancouver office. 

Responsibilities:

• Responsible for a full spectrum of administration function
• Assist in company-wide administrative requests
• Arrange corporate travel with budget approval (within Canada, US and International destinations)
• Regularly monitor vendor performance and services in order to comply with company standards and provide timely comprehensive reports to the Senior Assistant to COO
• Provide executive support to Top Management when necessary
• Various other duties as needed such as business and company car registrations, update car insurance, statements of information
• Assist in planning and organizing company events
• Keep track of personal documents related to the company directors’ CAN traveling status, tax filings, etc.
• Schedule all medical appointments and pick up prescriptions
• Keep track of all documents related to the company directors’ CAN properties, cars (insurance, property tax, annual dues) and being involved in working with contractors in the renovations that will happen in 2021-2022
• Look after personal banking items such as reordering cheques, paying off credit cards, getting anything from the bank contact when required
• Help maintain cell phones, laptops, printers, internet and TV connections at the house, follow up when something is broken/not working
• Manage shipments between Canada, San Diego, HK, Tenerife, Sweden  and other offices as required
• Schedule and pay gardener, sprinkler company, tree cutting services, window cleaning, housekeepers, alarm services, act as the point of contact for neighbors if directors are out of town and ensure all utility bills are paid
• Assist and coordinate  grocery shopping when required 

Qualifications:

• Minimum 3+ years of experience in a similar position  
• Ability to speak Mandarin or Cantonese preferred
• Experience in booking travel both online and through a travel agent  
• Good knowledge of Microsoft Outlook, Excel and Word
• Strong communication skills including ability and willingness to communicate on occasional evenings with personnel in Hong Kong, China and Africa
• Strong attention to details, accuracy and completeness
• Ability to handle assignments with limited supervision
• Familiar with life, work and taxation in Canada