MARKETING & ADMINISTRATION ASSISTANT

The Marketing & Administration Assistant focuses primarily on administration duties, acting as the first point-of-contact to the Home Office team. This role is the leader of internal corporate communications, by planning and executing various campaign messages that are curated and developed with the marketing team.

Reporting to the Director of Finance and Administration and the Director of Marketing, the Marketing & Administration Assistant will work closely with all departments to create a high level of communication and grow relationships with internal and external stakeholders.

DUTIES AND RESPONSIBILITIES
The primary focus of the Marketing & Administration Assistant is managing the administrative duties required at Home Office, with the secondary focus to be marketing objectives.

* Provide administrative and marketing support
* Gather and manage supporting documentation for Real Estate transactions, ensuring compliance with company policies and local and national laws
* Answer, screen, and direct incoming calls; respond to general inquiries and provide information as required, while maintaining confidentiality in all communications
* Maintain and update relevant databases and assist with website updates; organize and maintain filing systems
* Coordinate schedules, appointments, and meetings for members of the Executive team and other team members, as required
* Act as a liaison with administration, IT, research, conveyance, and marketing departments
* Carry out special projects and assignments, as requested
* Monitor market data in areas which the company operates
* Monitor local municipal affairs and various development applications
* Monitor online data resources for current marketing information
* Work with local Real Estate brokers on new acquisition opportunities and land transaction trends
* Assist the sales and marketing teams with relevant data and information management
* Coordinate and assist the development team with active project files
* Design, implement, and manage social media channels for corporate branding; facilitate the promotion of new Real Estate projects
* Develop engaging content for social media promotion across various platforms
* Review and monitor results in CRM tools and digital tracking platforms
* Identify, track, manage, and mitigate risks on specific engagements; escalate issues to Director of Marketing when necessary to ensure minimal impact on quality, budget, and timeline
* Collaborate with project sales teams to define digital marketing strategy
* Event management and coordination
* Corporate business development execution, including proposals, consulting assignments, etc.
* Execute on all corporate reporting and support initiatives
* Ensure accurate filing and record keeping
* Review competition in detail, including PC visits and understanding general market conditions
* Responsible for print material, including stationary, brochures, etc.