EXECUTIVE ASSISTANT

FINANCIAL SERVICES INDUSTRY

Our client in Downtown Vancouver is looking for an Executive Assistant to join their team!

Responsibilities:

• Providing professional and confidential executive support
• Working with the CEO as a proactive partner to form an efficient and effective team
• Maintaining the CEO’s e-mail system, calendar and filing system
• Making appointments, coordinating travel and meeting arrangements
• Planning and coordinating the CEO’s schedule
• Receiving, distributing, redirecting, and responding to mail, email and telephone calls
• Coordinating travel and accommodations for executives
• Tracking and preparing travel expense reports
• Maintaining effective relationships across all departments
• Ordering office supplies and tracking inventory
• Attending to visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
• Performing other administrative duties such as filing, scanning, photocopying and faxing
• Liaising with building management
• Assisting with special projects
• Other related duties as required or assigned

Qualifications:

• A minimum of 5 years’ experience as a professional executive assistant or senior administrative assistant
• Well developed organizational and time management skills
• Completion of relevant post secondary studies
• Proficiency in Microsoft Word, Excel and PowerPoint
• Typing speed above 50 wpm
• Highly professional demeanor, confidence, maturity and communication skills
• Effective in multi-tasking in a high-pressure environment
• Ability to use sound judgment and respond in a proactive manner
• Demonstrated ability to maintain confidentiality and deal with highly sensitive materials and situations