ADMINISTRATIVE & ACCOUNTING ASSISTANT

Our reputable engineering client is looking for an Administrative & Accounting Assistant to join their expanding team!

Responsibilities:

1. Office Administration

• Answer Switchboard/door buzzer; arrange document mailing/ courier; manage office suppliers etc.
• Handle travel booking including hotel arrangement, car rental and other logistics coordination
• Organize company events including but not limited to monthly cake party, BBQ event, annual party etc.
• Greeting guests upon their arrival and provide a hospitable welcome
• Assist with Safety Compliance
• Monthly review of cellphone bills and reconciliations
• Weekly On-call memo distribution and phone forwarding setup
• Distribute Weekly On-call memos and phone forwarding setup
• Create Project number in the system upon request
• Support on other admin tasks as needed

2. Accounting

• Enter employee expenses into the system
• Enter vendor non-PO invoices into the system after approval
• Assist on monthly credit card reconciliations
• Manage a good filing system
• Support on ad hoc accounting tasks as needed

3. Human Resources

• Assist in newcomer onboarding including orientation, preparing name plate & welcome stationery set etc.
• Support on ad hoc HR tasks as needed

Qualifications:

• Post-secondary education in Office Administration or a related discipline
• 2 years office administration experience with 1 year accounting experience is a plus
• Experienced in travel booking
• Proficient in Excel and Outlook
• Good work ethic, self-organized, strong team player who can take initiative
• Excellent written and communication skills