ASSISTANT OFFICE MANAGER

Our client in the property management industry is looking for an Assistant Office Manager to join their team!

Duties:

• Manage and prepare correspondences and communications
• Fully manage and administer daily activities of HR & Admin Department and others routine works
• Perform the assigned tasks by Management Team
• Communicate with all levels and departments of the company, and external parties for executives
• Review, edit and arrange for execution of limited partnership agreements, co-owners’ agreements, development management agreements, property management agreements and other service agreements
• Manage executives’ schedules, appointments, reservations, and travel arrangements; coordinate and arrange on-site and off-site meetings and events
• Manage information utilizing standardized procedures as well as building up the baseline of information for historical reference
• Report to executives the progress of work or project; maintain a follow-up system to ensure action or replies have been initiated
• Work with Sr. VP Asset Management on the assessment of broker submissions for annual renewal of all insurance policies
• Manage and coordinate special projects, events and conference as requested by executives
• Provide support on recruitment, staff reviews, edit company policies and employee handbook
• Oversee daily operations of the company

Qualifications:

• Bachelor’s degree and 5+ years in an HR & Administration role
• High proficiency in MS Office Suite – Word, Excel, etc.
• Experience in reviewing legal contracts is preferred
• Fluent in Mandarin and English and have strong interpretation/translation skills both verbally and in writing
• This is a position that requires maturity, agility, time management, and creativity as it will involve a variety of tasks.